Intro Hubstaff Like Free
When choosing a time monitoring tool, it’s important to understand the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. However, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Like Free
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their most recent tasks, and how active they have been over the last week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours as you likely did with pen and paper during the analog age of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to force users to require a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time if they haven’t clocked to the machine in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this element can be found within the boundaries of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can choose your project, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random periods of up to 3 shots per hour based on how often the admin wants to spy on employees. Screenshots can be partially fuzzy to not record sensitive information on every grab, but a lot of the display is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report that lets you filter data from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve based on when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Users don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours that they worked. There’s no reminder for managers to double-check each timesheet before automatic payments go out so, if you’re worried about making false payments, then it is possible to set PayPal payments to manual. Hubstaff Like Free
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to cover them as soon as the work is done. The Fundamental $5-per-month program provides you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Customers that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, along with an $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly solid deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. As a consequence, you can not use it to find out about who is working, how they’re functioning, and what they are producing (aside from the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six additional customizable innovative monitoring fields. You can even add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the questions at the end of each shift or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, so your workers can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, construction, or amusement work). The software also does not let users clock via a telephone call, which is a component TSheets and other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff does not log keys but it does track the activity provided via the mouse and computer keyboard, giving companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee opened or visited and how long they were there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to track and log location for employees working in the field. While the thickness of monitoring data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of features for companies that want a little more oversight. Hubstaff Like Free
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical information entry, or a much more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you opt for another program, your employees will thank you for not requiring them to download a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this possible within the boundaries of their web-based UI. Hubstaff Like Free