Background Hubstaff Location
When choosing a time tracking tool, it’s important to comprehend the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more cash for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Location
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also see a list of every member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than enough focus and jobs that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you probably did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to guarantee they’re actually adding hours they worked. Admins can also set up the system to let users to begin monitoring time if they haven’t clocked to the system in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your timer will begin counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program is going to take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partially blurred not to capture sensitive information on each grab, but a lot of this screen is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to do the job. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The tool’s reporting software is horribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report that lets you filter data from the above reports. In comparison to the PM options in this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Users don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There is not any reminder for managers to double-check each timesheet before automatic payments move out so, if you’re worried about making false payments, then you can set PayPal payments to manual. Hubstaff Location
Price And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you want to pay them when the work is finished. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether or not your employees are operating by letting you record screenshots while they function as well as monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups who have fewer than 100 users, and an $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you want all of the extra PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and screen tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to a empty text field, but that information will not be blended into accounts. As a consequence, that you can not use it to find out about who is functioning, how they’re working, and what they are producing (aside from the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six additional customizable advanced tracking fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not allow for IP address restrictions, which means your workers can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or amusement work). The program also does not let users clock via a telephone call, which is an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
Once you place your customers and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any connected monitors as well. Hubstaff does not log keys but it does track the activity provided via the mouse and computer keyboard, providing employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps an employee opened or visited and how long they had been there. The Reports module can then run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to monitor and log place for workers working in the field. While the depth of monitoring data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. Hubstaff Location
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, irregular data entry, or a much more advanced reporting structure, then Hubstaff will not be right for you. In addition, in case you choose a different program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially when you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Hubstaff Location