Background Hubstaff Manual Time
When choosing a time tracking tool, it is important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Manual Time
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You’ll also see a list of every member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than enough focus and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pencil and paper through the analog age of time tracking. Basically, if you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a motive to ensure they’re really adding hours that they worked. Admins may also set up the system to let users to begin monitoring time should they haven’t clocked to the machine in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native app is going to take a picture at random periods of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partially blurred to not capture sensitive information on every grab, but a lot of the display is left unsullied you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to work. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting software is horribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”custom” report which allows you filter information from the above reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve according to if and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the tool. Keep in mind: Consumers do not have to send time for approval, so automatic payments will be made whether employees were wrong or right concerning the number of hours they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments move out thus, if you’re concerned about making bogus payments, then it is possible to set PayPal payments to guide. Hubstaff Manual Time
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really need to pay them when the work is done. The Basic $5-per-month program gives you access to simple time tracking tools, an employee payment schedule manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are working by letting you record screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers may also use the tool to create invoices and create PayPal payments automatically. Customers that pay yearly will receive two months free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, along with an $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you’ll need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (which is a fairly solid deal if you want all the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding activity levels and screen tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text area, but that information will not be mixed into accounts. This means that you can’t use it to find out about who is working, how they’re functioning, and what they are producing (other than the amount of hours tracked). TSheets not only gives you this choice, it provides you the ability to make six extra customizable innovative monitoring fields. You might even add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the close of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address limitations, which means your workers can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, like retail, construction, or amusement work). The software also does not let users clock in via a phone call, which can be a component TSheets along with other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location tracking, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will monitor the action provided via the mouse and keyboard, providing employers a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to track and log place for workers working in the field. While the thickness of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of attributes for employers that want a bit more oversight. Hubstaff Manual Time
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better software accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical data entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, should you opt for another program, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this possible within the confines of their online UI. Hubstaff Manual Time