Background Hubstaff Marketing
When choosing a time tracking tool, it’s important to understand the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Marketing
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their latest tasks, and how active they have been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log in your hours as you probably did with pencil and paper through the analog era of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a reason to ensure they’re actually adding hours that they worked. Admins can also set up the system to let users to start tracking time if they have not clocked to the system in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your project, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native app is going to take a picture at random intervals of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy not to record sensitive information on each grab, but a lot of this display is left unsullied that you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much movement was performed by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for workers to work. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring change. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”habit” report which lets you filter data from the above reports. In comparison to the PM options in this course, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve based on when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as their related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked inside the application. Keep in mind: Users do not need to send time through for approval, therefore automatic payments will be made whether workers were wrong or right concerning the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you’re worried about making bogus payments, then you can place PayPal payments to manual. Hubstaff Marketing
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to cover them as soon as the work is done. The Basic $5-per-month plan provides you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are operating by letting you record screenshots while they work as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and make PayPal payments mechanically. Clients that pay annually will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams who have fewer than 100 users, and a $80 foundation fee monthly for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a pretty solid deal if you want all the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users may add notes to a empty text area, but that information won’t be blended into accounts. As a consequence, you can’t use it to find out about who’s working, how they are working, and what they are generating (aside from the amount of hours tracked). TSheets not only provides you this choice, it provides you the ability to create six additional customizable innovative monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of each shift or else they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not allow for IP address limitations, which means your workers can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to track time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I guess it’s overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also does not allow users clock in via a phone call, which can be an element TSheets and other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main screen but any connected monitors as well. Hubstaff doesn’t log keys but it will monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select an individual from the drop-down menu to view their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps a worker opened or visited and how long they were there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log place for employees working in the field. While the thickness of monitoring data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful selection of attributes for employers that want a bit more oversight. Hubstaff Marketing
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clockthen there’s no better software accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, atypical data entry, or even a much more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, should you choose another system, your employees will thank you for not needing them to download a secondary app for tracking time–particularly when you consider that every other tool we examined makes this possible within the boundaries of their web-based UI. Hubstaff Marketing