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When choosing a time monitoring tool, it is important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff No Screenshot
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also find a list of every member, their most recent jobs, and how busy they’ve been over the past week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you likely did with pencil and paper during the analog era of time monitoring. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to remind users to begin tracking time should they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the boundaries of your web browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within another window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program will take a picture at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially blurred to not capture sensitive information on each grab, but enough of the screen is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to work. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can make it a recurring shift. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”custom” report that allows you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Consumers do not need to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you’re worried about making bogus payments, then it is possible to set PayPal payments to manual. Hubstaff No Screenshot
Cost And Options
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to cover them when the work is done. The Fundamental $5-per-month program gives you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by letting you document screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from within the console. Premium customers can also use the application to make invoices and make PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and a $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a pretty solid deal if you need all of the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. For instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text field, but that data will not be mixed into reports. This means that you can’t use it to find out about who’s working, how they’re working, and what they are generating (other than the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six additional customizable advanced monitoring fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the queries at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address restrictions, which means your workers can say they are working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it’s overkill to generate someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, such as retail, construction, or amusement work). The program also does not allow users clock in via a phone call, which can be a component TSheets and other service providers make available for employees who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
Once you place your customers and they download the timer program onto their server, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff doesn’t log keys however, it does track the action provided through the mouse and keyboard, giving companies a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual in the drop-down menu to view their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports section may then run custom queries on vectors such as program usage mapped against time and activity. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and website activity, it allows you to monitor and log location for employees working in the area. While the depth of monitoring data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of attributes for employers that want a bit more oversight. Hubstaff No Screenshot
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the extra mile to allow customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you choose a different program, your employees will thank you for not needing them to obtain a secondary program for tracking time–particularly when you consider that every other instrument we examined makes this potential within the confines of their web-based UI. Hubstaff No Screenshot