Intro Hubstaff Offline
When choosing a time tracking tool, it is important to comprehend the various kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. As a result, you are paying much more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Offline
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also find a list of every member, their most recent tasks, and how busy they have been over the past week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you probably did with pen and paper during the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a reason to ensure they’re really adding hours they worked. Admins can also set up the system to let users to start tracking time if they have not clocked into the system in a little while.
The next, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native program will take a photo at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on employees. Screenshots can be partially blurred not to record sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for employees to work. You can put a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting software is terribly basic: You’ll get access to weekly, daily, job, and member view reports as well as a”habit” report that lets you filter data from the aforementioned reports. When compared to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve according to when and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers don’t have to send time for approval, therefore automatic payments will be made whether workers were wrong or right about the number of hours they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you’re worried about making bogus payments, then it is possible to set PayPal payments to guide. Hubstaff Offline
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you need to cover them as soon as the work is done. The Basic $5-per-month program gives you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether or not your employees are working by letting you record screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that provided this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients may also use the application to make invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams who have fewer than 100 users, and an $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (which is a fairly good deal if you want all of the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out reporting choices, and adding action levels and monitor tracking. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text field, but that data will not be blended into accounts. This means you can not use it to find out about who is functioning, how they are working, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable innovative monitoring fields. You can also add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address limitations, which means your workers can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the mobile app to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photo when they report to work. I suppose it is overkill to make someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, building, or entertainment work). The software also does not let users clock in via a phone call, which is an element TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and keyboard, giving employers a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee visited or opened and how long they were there. The Reports module can subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and website activity, it allows you to monitor and log place for employees working in the field. While the depth of monitoring surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful selection of attributes for companies that want a little more oversight. Hubstaff Offline
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behavior while on the clockthen there’s no better program available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the extra mile to allow customization, atypical data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you opt for a different program, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly once you consider that every other tool we examined makes this possible within the confines of their web-based UI. Hubstaff Offline