Introduction Hubstaff Online
When picking a time monitoring tool, it is important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying much more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Online
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also find a list of each member, their most recent tasks, and how busy they’ve been over the past week. This is a solid PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours since you likely did with pen and paper through the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours that they worked. Admins can also set up the system to remind users to begin tracking time if they haven’t clocked to the system in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within another window. In it, you can select your project, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native program will take a picture at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on each catch, but enough of the display is left unsullied you’ll still get a feeling of if the screen is on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of just how much movement was done by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”habit” report which allows you filter data from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve according to when and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Consumers do not need to send time through for acceptance, therefore automatic payments will be made whether employees were right or wrong concerning the amount of hours they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments go out thus, if you’re worried about making false payments, then you can place PayPal payments to manual. Hubstaff Online
Price And Alternatives
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to cover them when the work is finished. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by letting you document screenshots while they work as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from within the console. Premium clients may also use the tool to make invoices and make PayPal payments automatically. Customers that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, and a $80 base fee monthly for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (that is a fairly solid deal if you need all the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text area, but that data won’t be mixed into reports. This means you can not use it to find out about who is functioning, how they’re working, and what they are generating (other than the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six additional customizable advanced tracking fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the questions at the close of each change or else they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t allow for IP address restrictions, which means your employees can say they’re working from the workplace but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell program to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to generate someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, construction, or entertainment work). The program also does not allow users clock in via a phone call, which is an element TSheets along with other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you set your customers and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff doesn’t log keys but it will track the activity provided via the mouse and computer keyboard, providing companies a calculation of how active the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and apps an employee opened or visited and how long they were there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log location for workers working in the area. While the thickness of monitoring surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of features for companies that want a little more oversight. Hubstaff Online
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there’s no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, atypical information entry, or a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, should you choose a different system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–particularly when you consider that every other tool we reviewed makes this possible within the boundaries of their online UI. Hubstaff Online