Background Hubstaff Payments
When choosing a time tracking tool, it is important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Payments
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also see a list of each member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to guarantee they’re really adding hours they worked. Admins may also set up the system to remind users to start tracking time should they have not clocked to the machine in a while.
The second, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this component can be found within the boundaries of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can choose your project, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random periods of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially blurred to not capture sensitive information on each catch, but enough of the screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an overview of how much movement was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report which lets you filter information from the aforementioned reports. In comparison to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve according to if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Users don’t have to send time through for acceptance, so automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments go out so, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Hubstaff Payments
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to cover them when the work is finished. The Basic $5-per-month plan provides you access to simple time tracking tools, an employee payment program manager, 24/7 support, and user preferences which may be managed in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are operating by letting you document screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we tested, Hubstaff is the only instrument which provided this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium customers can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, along with a $80 foundation fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a pretty good deal if you need all the excess PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to a empty text area, but that data will not be blended into accounts. As a consequence, you can not use it to find out about who is functioning, how they are working, and what they are generating (aside from the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six additional customizable advanced tracking fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of each shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address limitations, which means your workers can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it’s overkill to make someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, building, or amusement work). The program also doesn’t let users clock via a phone call, which can be a component TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it will monitor the action provided via the mouse and computer keyboard, providing companies a calculation of how busy the employee is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and programs an employee opened or visited and how long they had been there. The Reports module may then run custom questions on vectors like program usage mapped against time and activity. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it allows you to monitor and log location for employees working in the area. While the thickness of monitoring surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of features for companies that want a bit more oversight. Hubstaff Payments
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the extra mile to enable customization, irregular information entry, or a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. In addition, should you choose another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially once you consider that every other instrument we examined makes this possible within the boundaries of their web-based UI. Hubstaff Payments