Introduction Hubstaff Payroll
When choosing a time tracking tool, it is important to understand the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. However, the time monitoring features in these tools are available only within larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Payroll
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their latest tasks, and how active they’ve been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log your hours since you probably did with pencil and paper through the analog age of time tracking. Essentially, you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re really adding hours they worked. Admins may also set up the system to let users to start monitoring time should they haven’t clocked to the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the confines of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native program will take a picture at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not capture sensitive information on each grab, but a lot of the display is left unsullied that you’ll still get a feeling of whether the screen is on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of how much motion was performed by your worker by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for employees to work. You can set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting applications is horribly basic: You will get access to weekly, daily, job, and penis view reports in addition to a”custom” report that lets you filter information from the above reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve based on if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each employee worked, as well as their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Keep in mind: Users do not have to send time for acceptance, so automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There’s no reminder for managers to double-check every timesheet before automatic payments move out so, if you’re worried about making bogus payments, then it is possible to set PayPal payments to guide. Hubstaff Payroll
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to cover them when the job is finished. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are operating by allowing you record screenshots while they function in addition to monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this amount of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium clients can also use the tool to make invoices and create PayPal payments mechanically. Customers that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, along with an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM solutions, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a fairly good deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and monitor monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text area, but that data will not be mixed into reports. This means that you can not use it to find out about who is functioning, how they are functioning, and what they are generating (aside from the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six extra customizable innovative monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each change or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address restrictions, so your workers can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to track time). This is a standard feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to generate someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, construction, or amusement work). The software also does not let users clock via a phone call, which can be a component TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
Once you place your customers and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any attached monitors too. Hubstaff does not log keys however, it does monitor the action provided through the mouse and computer keyboard, providing employers a calculation of just how active the employee is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker visited or opened and how long they had been there. The Reports section can then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log location for employees working in the area. While the depth of tracking surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of attributes for employers that want a little more oversight. Hubstaff Payroll
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, irregular information entry, or a more sophisticated reporting structure, then Hubstaff won’t be right for you. Additionally, should you opt for another program, your employees will thank you for not requiring them to obtain a secondary program for monitoring time–particularly once you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Hubstaff Payroll