Introduction Hubstaff Plan
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services companies. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time monitoring tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Plan
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their most recent tasks, and how active they have been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough focus and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you probably did with pencil and paper through the analog age of time monitoring. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set up the system to let users to begin monitoring time should they haven’t clocked into the machine in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can select your project, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program is going to take a picture at random intervals of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on each catch, but a lot of the screen is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much movement was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”habit” report that allows you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the application. Keep in mind: Users do not need to send time for acceptance, so automatic payments will be made whether employees were wrong or right concerning the amount of hours that they worked. There is not any reminder for supervisors to double-check every timesheet before automatic payments move out so, if you are worried about making false payments, then you can place PayPal payments to manual. Hubstaff Plan
Price And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to cover them as soon as the work is done. The Fundamental $5-per-month plan gives you access to easy time monitoring tools, an employee payment program supervisor, 24/7 support, and user settings which may be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether or not your employees are operating by allowing you document screenshots while they work as well as monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only instrument that offered this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from within the console. Premium clients can also use the application to make invoices and make PayPal payments automatically. Clients that pay annually will receive two weeks free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, and a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a fairly good deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and screen tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text area, but that information won’t be mixed into accounts. As a consequence, you can not use it to find out about who is working, how they’re functioning, and what they’re generating (aside from the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six additional customizable innovative tracking fields. You might also put in a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each shift or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool does not permit for IP address restrictions, so your workers can say they are working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I suppose it is overkill to make someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their machine, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff does not log keys but it will track the action provided via the mouse and computer keyboard, providing companies a calculation of how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs an employee opened or visited and how long they were there. The Reports section can then run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you monitor and log place for employees working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a helpful choice of attributes for companies that want a bit more oversight. Hubstaff Plan
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re trying to find a platform which goes the excess mile to allow customization, atypical information entry, or even a more advanced reporting structure, then Hubstaff will not be right for you. Additionally, should you opt for a different program, your employees will thank you for not needing them to download a secondary program for monitoring time–particularly when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Hubstaff Plan