Introduction Hubstaff Plans
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying a lot more money for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Plans
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You will also see a list of every member, their latest tasks, and how busy they have been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you probably did with pencil and paper through the analog era of time tracking. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours that they worked. Admins may also set the system up to remind users to begin tracking time if they have not clocked to the machine in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within a separate window. In it, you can choose your job, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program will take a picture at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially blurred to not capture sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an summary of how much motion was done by your worker by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The tool’s reporting software is terribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”habit” report which allows you filter data from the above reports. In comparison to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve based on if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each employee worked, as well as his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Remember: Consumers don’t have to send time for approval, therefore automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you are concerned about making bogus payments, then it is possible to place PayPal payments to manual. Hubstaff Plans
Price And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to pay them when the job is finished. The Basic $5-per-month plan gives you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Moreover, this plan lets you keep track of whether your employees are operating by letting you document screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium customers may also use the application to make invoices and make PayPal payments mechanically. Clients that pay yearly will get two months free (for both price tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, and an $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty solid deal if you need all the excess PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage choices, and adding activity levels and screen tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users may add notes to a empty text field, but that data won’t be blended into accounts. This means that you can not use it to learn about who is working, how they are functioning, and what they are producing (aside from the amount of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six additional customizable innovative tracking fields. You might also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the close of every change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address limitations, so your workers can say they’re working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it’s overkill to make someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, building, or amusement work). The program also does not let users clock via a phone call, which is a component TSheets and other service providers make readily available for employees who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any attached monitors as well. Hubstaff does not log keys but it will monitor the action provided via the mouse and keyboard, giving companies a calculation of how active the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to view their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can not take screenshots or catch mobile app and site activity, it lets you monitor and log place for workers working in the area. While the depth of tracking data and surveillance features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of attributes for companies that want a bit more oversight. Hubstaff Plans
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to enable customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, should you opt for another system, your employees will thank you for not needing them to download a secondary program for tracking time–particularly when you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Hubstaff Plans