Intro Hubstaff Privacy
When picking a time tracking tool, it’s important to understand the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only within larger project management (PM) suites. As a result, you are paying a lot more cash for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Privacy
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of each member, their latest tasks, and how busy they’ve been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are getting more than sufficient focus and projects that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to start monitoring time should they have not clocked to the machine in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element can be found within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within another window. In it, you can choose your project, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially blurred not to capture sensitive information on every grab, but enough of this screen is left unsullied that you’ll still get a feeling of if the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This provides you an summary of how much motion was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The tool’s reporting software is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”custom” report that allows you filter information from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the application. Remember: Users don’t need to send time for approval, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making bogus payments, then you can set PayPal payments to manual. Hubstaff Privacy
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you need to pay them as soon as the work is finished. The Fundamental $5-per-month program provides you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether your employees are working by allowing you document screenshots while they function as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that offered this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the fundamental plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Clients that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a fairly good deal if you want all the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and screen tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text area, but that information will not be blended into accounts. This means that you can not use it to learn about who’s functioning, how they are functioning, and what they’re generating (other than the number of hours tracked). TSheets not only gives you this option, it provides you the ability to create six extra customizable advanced tracking fields. You might also add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application doesn’t permit for IP address restrictions, which means your workers can say they are working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate somebody take a selfie before you start recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like electronic, construction, or amusement work). The software also doesn’t let users clock via a telephone call, which is a component TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
Once you place your users and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s main screen but any connected monitors too. Hubstaff does not log keys but it does track the activity provided via the mouse and keyboard, giving employers a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs an employee visited or opened and how long they were there. The Reports section can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it allows you to track and log location for workers working in the field. While the thickness of tracking surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of attributes for employers that want a bit more oversight. Hubstaff Privacy
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clockthen there’s no better software accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. In addition, should you opt for a different system, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other tool we examined makes this potential within the confines of their online UI. Hubstaff Privacy