Background Hubstaff Private Mode
When picking a time monitoring tool, it’s important to understand the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Private Mode
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You will also see a list of every member, their latest jobs, and how active they’ve been over the last week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than sufficient focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pen and paper through the analog era of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a reason to guarantee they’re actually adding hours that they worked. Admins may also set up the system to remind users to start monitoring time should they haven’t clocked into the machine in a little while.
The next, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that resides within a separate window. In it, you can select your project, press Start, along with your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app will take a photo at random intervals of up to three shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on every catch, but a lot of this display is left unsullied you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports in addition to a”habit” report which lets you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to learn and evolve according to when and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Consumers do not have to send time through for approval, so automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Hubstaff Private Mode
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to pay them as soon as the job is done. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether or not your employees are operating by allowing you document screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only instrument which provided this level of insight into how workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from inside the console. Premium customers may also use the application to make invoices and create PayPal payments automatically. Clients that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, and an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (which is a pretty solid deal if you want all the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text area, but that data won’t be mixed into accounts. As a consequence, that you can’t use it to find out about who is functioning, how they’re functioning, and what they’re generating (other than the number of hours tracked). TSheets not only gives you this option, it gives you the ability to make six additional customizable advanced monitoring fields. You can even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the questions at the close of each shift or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not permit for IP address restrictions, which means your employees can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it is overkill to make someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, construction, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is a component TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
Once you place your users and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff doesn’t log keys but it will monitor the activity provided through the mouse and computer keyboard, giving companies a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual from the drop-down menu to view their screenshots correlated with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs a worker opened or visited and how long they were there. The Reports section may subsequently run custom queries on vectors such as program usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
One unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you track and log location for employees working in the area. While the thickness of tracking surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of features for companies that want a bit more oversight. Hubstaff Private Mode
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, atypical data entry, or even a much more advanced reporting structure, then Hubstaff will not be perfect for you. In addition, in case you opt for another system, your employees will thank you for not needing them to download a secondary app for tracking time–especially when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Hubstaff Private Mode