Intro Hubstaff Project Not Integrated
When picking a time tracking tool, it’s important to comprehend the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in such tools are available only as part of bigger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Project Not Integrated
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You will also find a list of every member, their latest tasks, and how busy they have been over the past week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than enough attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you likely did with pen and paper during the analog era of time tracking. Essentially, you work your change, you add the time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to require a motive to guarantee they’re really adding hours they worked. Admins can also set up the system to let users to start tracking time should they have not clocked to the system in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element can be found within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random periods of up to three shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on every grab, but a lot of the screen is left unsullied that you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much motion was done by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting software is terribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”habit” report which allows you filter information from the above reports. When compared to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing consequently, if your target is to understand and evolve according to when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Keep in mind: Consumers do not have to send time through for acceptance, so automatic payments will be made whether workers were wrong or right about the amount of hours that they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out so, if you are concerned about making bogus payments, then it is possible to place PayPal payments to guide. Hubstaff Project Not Integrated
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to cover them as soon as the work is finished. The Fundamental $5-per-month plan gives you access to easy time monitoring tools, a worker payment program manager, 24/7 support, and user settings that may be handled in an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are operating by letting you document screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments mechanically. Customers that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, along with a $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a pretty solid deal if you want all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and screen monitoring. We’ll be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to a empty text field, but that information won’t be blended into reports. This means that you can’t use it to learn about who’s functioning, how they’re working, and what they’re producing (other than the number of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six additional customizable advanced monitoring fields. You can even add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address limitations, which means your workers can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, construction, or entertainment work). The software also doesn’t let users clock in via a phone call, which is an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and place monitoring, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main screen but any connected monitors as well. Hubstaff does not log keys however, it does monitor the activity provided through the mouse and keyboard, giving employers a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker opened or visited and how long they were there. The Reports section can subsequently run custom questions on vectors such as app usage mapped against time and action. Hubstaff integrates with job and job management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you monitor and log place for employees working in the area. While the depth of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Hubstaff Project Not Integrated
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better program available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to allow customization, irregular information entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. In addition, should you opt for a different program, your employees will thank you for not needing them to download a secondary program for tracking time–especially once you consider that every other instrument we examined makes this potential within the confines of their online UI. Hubstaff Project Not Integrated