Introduction Hubstaff Remove Screenshots
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Remove Screenshots
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room around the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also see a list of each member, their most recent tasks, and how busy they’ve been over the last week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours since you likely did with pen and paper during the analog era of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit previously submitted timesheets, and they can force users to require a reason to guarantee they’re actually adding hours they worked. Admins may also set the system up to let users to begin tracking time should they have not clocked to the machine in a while.
The second, and most bothersome, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your internet browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your activity and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially blurred to not record sensitive information on each catch, but enough of this screen is left unsullied that you’ll still get a feeling of whether the screen is on work-related or play-related content. This can be an annoyingly complex and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break interval, and you can make it a recurring change. The tool’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”habit” report that lets you filter data from the above reports. When compared to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing consequently, if your target is to learn and evolve based on when and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, in addition to their related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the tool. Remember: Consumers don’t need to send time through for acceptance, so automatic payments will be made whether workers were right or wrong about the number of hours they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to manual. Hubstaff Remove Screenshots
Cost And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to cover them when the work is done. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment schedule supervisor, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are operating by letting you document screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from within the console. Premium clients can also use the tool to make invoices and make PayPal payments automatically. Customers that pay yearly will receive two weeks free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets supplies a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (that is a pretty solid deal if you need all the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to a empty text field, but that data will not be mixed into reports. This means you can not use it to find out about who’s working, how they are working, and what they’re generating (aside from the number of hours monitored ). TSheets not only gives you this choice, it provides you the ability to make six extra customizable advanced monitoring fields. You can also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the end of every shift or they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t permit for IP address restrictions, so your workers can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in virtually every other instrument we tested. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it’s overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, construction, or amusement work). The program also does not let users clock in via a phone call, which is a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
As soon as you place your customers and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main display but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the activity provided through the mouse and computer keyboard, providing employers a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they had been there. The Reports section may then run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log place for employees working in the area. While the thickness of tracking data and surveillance features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of attributes for companies that want a little more oversight. Hubstaff Remove Screenshots
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better software accessible than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, irregular information entry, or even a more advanced reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you choose a different program, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially once you consider that every other tool we examined makes this potential within the confines of their online UI. Hubstaff Remove Screenshots