Introduction Hubstaff Rozee
When choosing a time monitoring tool, it is important to understand the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Rozee
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they have worked over the past seven days. You’ll also find a list of each member, their most recent jobs, and how active they’ve been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough attention and projects that are being neglected.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a reason to guarantee they’re really adding hours that they worked. Admins may also set the system up to remind users to begin monitoring time if they have not clocked into the machine in a little while.
The next, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we tested, this component is available within the confines of your web browser–every solution that’s, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that resides within another window. In it, you can select your job, press Start, and your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random intervals of up to 3 shots per hour depending on how often the admin wants to spy on workers. Screenshots can be partially fuzzy to not capture sensitive information on each grab, but enough of the display is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of how much movement was performed by your worker by capturing location data at different stages.
The Schedules tab lets you assign dates and times for employees to work. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, job, and penis view reports in addition to a”custom” report that lets you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to learn and evolve according to if and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Remember: Consumers do not need to send time through for acceptance, therefore automatic payments will be made whether employees were wrong or right about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out so, if you are worried about making false payments, then you can place PayPal payments to guide. Hubstaff Rozee
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to cover them when the job is finished. The Basic $5-per-month program provides you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be handled on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are working by allowing you document screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool which provided this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from within the console. Premium clients may also use the application to make invoices and create PayPal payments automatically. Customers that pay yearly will get two weeks free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (that is a fairly solid deal if you need all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out coverage options, and adding activity levels and screen monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. For instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text field, but that data won’t be blended into accounts. This means you can not use it to find out about who’s functioning, how they’re working, and what they are producing (other than the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six extra customizable advanced tracking fields. You might also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to respond to the questions at the end of every shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not permit for IP address restrictions, which means your employees can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, construction, or entertainment work). The program also does not let users clock in via a telephone call, which is an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also has many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location monitoring, and action screenshots.
As soon as you place your customers and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided through the mouse and computer keyboard, providing companies a calculation of how active the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee opened or visited and how long they had been there. The Reports section can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and job management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can not take screenshots or capture mobile app and site activity, it allows you to track and log location for workers working in the area. While the depth of monitoring data and surveillance features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of attributes for companies that want a bit more oversight. Hubstaff Rozee
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there’s no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to allow customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another program, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Hubstaff Rozee