Intro Hubstaff Scheduling
When choosing a time monitoring tool, it’s important to understand the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time tracking features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Scheduling
Attributes and Utilization
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of each member, their most recent jobs, and how busy they have been over the past week. This is a strong PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient focus and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you probably did with pen and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to let users to begin monitoring time if they haven’t clocked to the system in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random intervals of up to 3 shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially blurred to not capture sensitive information on every grab, but enough of the display is left unsullied that you’ll still get a feeling of if the screen is on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much movement was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can set a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, job, and member view reports as well as a”custom” report which allows you filter data from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to learn and evolve according to if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Consumers don’t have to send time through for approval, therefore automatic payments will be made whether employees were wrong or right about the amount of hours that they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you are concerned about making bogus payments, then you can place PayPal payments to manual. Hubstaff Scheduling
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to cover them when the job is done. The Basic $5-per-month plan provides you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings which can be managed on an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether your employees are operating by letting you record screenshots while they function in addition to monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only tool that provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee monthly for groups with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (that is a fairly good deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text field, but that data will not be blended into accounts. As a consequence, you can’t use it to learn about who is functioning, how they’re working, and what they are producing (aside from the number of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six additional customizable advanced tracking fields. You might also put in a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the queries at the close of each change or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photo when they report to work. I suppose it is overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, construction, or entertainment work). The program also doesn’t allow users clock in via a phone call, which is an element TSheets and other service providers make available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
Once you set your users and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s main display but any connected monitors as well. Hubstaff doesn’t log keys however, it does track the activity provided via the mouse and computer keyboard, giving companies a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what sites and apps an employee visited or opened and how long they were there. The Reports module can then run custom queries on vectors such as app usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you track and log location for workers working in the area. While the depth of monitoring surveillance and data features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff includes a useful choice of features for companies that want a bit more oversight. Hubstaff Scheduling
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to allow customization, atypical data entry, or a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you choose another program, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Hubstaff Scheduling