Intro Hubstaff Security
When picking a time tracking tool, it’s important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in these tools are available only as part of bigger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Security
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also find a list of each member, their latest tasks, and how busy they have been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than sufficient focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours since you likely did with pencil and paper through the analog era of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to guarantee they’re really adding hours that they worked. Admins can also set the system up to let users to begin monitoring time if they haven’t clocked into the machine in a while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, along with your own timer will begin counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a picture at random intervals of up to three shots per hour based on how often the admin wants to spy on employees. Screenshots can be partially fuzzy not to capture sensitive information on every catch, but enough of the screen is left unsullied you’ll still get a sense of whether the display is really on work-related or play-related content. This can be an annoyingly complex and convoluted means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This provides you an summary of just how much movement was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting applications is terribly basic: You’ll get access to weekly, daily, job, and penis view reports in addition to a”habit” report that lets you filter data from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve based on if and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the application. Keep in mind: Users do not need to send time for approval, so automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There is not any reminder for supervisors to double-check each timesheet ahead of automatic payments move out so, if you are concerned about making bogus payments, then you can set PayPal payments to manual. Hubstaff Security
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really need to pay them as soon as the job is finished. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings that may be managed in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are operating by allowing you record screenshots while they work in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only tool which offered this amount of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium clients can also use the application to make invoices and make PayPal payments automatically. Customers that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, along with a $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (that is a pretty solid deal if you want all the extra PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that information won’t be mixed into reports. As a consequence, that you can not use it to find out about who is functioning, how they’re working, and what they are generating (aside from the number of hours tracked). TSheets not only gives you this option, it provides you the ability to create six extra customizable innovative monitoring fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the queries at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not allow for IP address limitations, which means your workers can say they are working from the office but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I guess it’s overkill to make somebody take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done outside of a computer, such as electronic, construction, or entertainment work). The software also does not allow users clock via a phone call, which is a component TSheets along with other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
Once you place your users and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and computer keyboard, providing companies a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then pick an individual from the drop-down menu to view their screenshots correlated with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker visited or opened and how long they were there. The Reports section can then run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from particular tasks or projects to track productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log place for workers working in the area. While the thickness of tracking data and surveillance features can’t step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of attributes for companies that want a bit more oversight. Hubstaff Security
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, irregular data entry, or a much more advanced reporting arrangement, then Hubstaff won’t be perfect for you. In addition, in case you choose a different program, your employees will thank you for not requiring them to download a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Hubstaff Security