Introduction Hubstaff Setting
When choosing a time tracking tool, it’s important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only as part of larger project management (PM) suites. Because of this, you’re paying a lot more cash for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Setting
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the previous seven days. You’ll also see a list of every member, their latest jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to require a motive to guarantee they’re actually adding hours they worked. Admins may also set up the system to remind users to start tracking time should they have not clocked to the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In every solution we tested, this element can be found within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native program is going to take a photo at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to capture sensitive information on each grab, but enough of this display is left unsullied that you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an summary of how much motion was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting software is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report that allows you filter information from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to understand and evolve according to if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her related pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the tool. Remember: Users don’t need to send time through for approval, so automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There’s not any reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you’re worried about making bogus payments, then you can place PayPal payments to manual. Hubstaff Setting
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you really want to pay them when the work is done. The Basic $5-per-month program provides you access to easy time monitoring tools, a worker payment program manager, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only instrument that provided this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both cost tiers).
In comparison to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for teams with fewer than 100 users, and a $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in these hulky PM alternatives, then you will want to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a fairly good deal if you need all the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and screen tracking. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. For instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle this in Hubstaff. Users can add notes to an empty text area, but that information will not be blended into reports. This means you can’t use it to learn about who’s working, how they’re functioning, and what they’re generating (aside from the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six additional customizable innovative tracking fields. You can also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the close of each shift or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t permit for IP address limitations, so your workers can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, construction, or entertainment work). The program also doesn’t allow users clock via a telephone call, which is a component TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place tracking, and activity screenshots.
Once you place your customers and they download the timer program onto their machine, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it will track the activity provided via the mouse and keyboard, providing companies a calculation of how active the worker is. This data all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and programs an employee opened or visited and how long they had been there. The Reports section may subsequently run custom queries on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the area. While the thickness of tracking surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful selection of attributes for employers that want a little more oversight. Hubstaff Setting
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behaviour while on the clock, then there is no better software available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS monitoring.
Regrettably, if you’re looking for a platform that goes the extra mile to enable customization, irregular data entry, or a more sophisticated reporting structure, then Hubstaff will not be perfect for you. In addition, in case you opt for another system, your employees will thank you for not needing them to download a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Hubstaff Setting