Introduction Hubstaff Talenet
When picking a time monitoring tool, it’s important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services companies. However, the time monitoring features in these tools are available only within bigger project management (PM) suites. As a result, you’re paying much more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Talenet
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also find a list of every member, their latest tasks, and how active they’ve been over the past week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you probably did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to begin monitoring time if they haven’t clocked to the system in a while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a photo at random intervals of up to three shots per hour based on how frequently the admin wants to spy on workers. Screenshots can be partially blurred to not record sensitive information on each catch, but enough of this display is left unsullied you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and convoluted means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This provides you an overview of just how much motion was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to work. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can make it a recurring shift. The program’s reporting applications is terribly basic: You’ll receive access to weekly, daily, project, and penis view reports as well as a”custom” report which lets you filter data from the aforementioned reports. When compared to the PM solutions in this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve based on when and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created depending on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Consumers do not have to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right concerning the amount of hours they worked. There’s not any reminder for supervisors to double-check each timesheet ahead of automatic payments go out thus, if you are concerned about making false payments, then you can set PayPal payments to manual. Hubstaff Talenet
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really want to cover them when the work is done. The Basic $5-per-month program provides you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which may be handled in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are operating by letting you document screenshots while they work as well as monitor keyboard and mouse action during shifts. Of the five tools we tested, Hubstaff is the only instrument that offered this amount of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium customers may also use the tool to create invoices and make PayPal payments mechanically. Customers that pay yearly will get two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for groups who have fewer than 100 users, and an $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll need to pony up a little more cash. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty solid deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting options, and adding activity levels and monitor tracking. We’ll be analyzing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. For instance, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users can add notes to a empty text area, but that data will not be mixed into reports. This means you can not use it to learn about who is functioning, how they’re working, and what they’re generating (aside from the amount of hours tracked). TSheets not only gives you this option, it provides you the ability to make six additional customizable advanced tracking fields. You can even put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the end of every shift or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address restrictions, which means your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I suppose it’s overkill to make someone take a selfie before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, like electronic, building, or entertainment work). The program also does not let users clock via a phone call, which is a component TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers many of the hallmarks of employee monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
As soon as you place your users and they download the timer program onto their server, the desktop program not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any connected monitors as well. Hubstaff does not log keys however, it will monitor the activity provided via the mouse and keyboard, providing employers a calculation of just how busy the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond just tracking time to see what sites and apps a worker visited or opened and how long they had been there. The Reports module may subsequently run custom questions on vectors such as program usage mapped against time and action. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by specific projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you track and log place for workers working in the area. While the thickness of monitoring surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a helpful selection of features for employers that want a bit more oversight. Hubstaff Talenet
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there’s no better software available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical data entry, or a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, should you opt for a different system, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly when you consider that every other instrument we reviewed makes this possible within the confines of their web-based UI. Hubstaff Talenet