Background Hubstaff Talent Fitsmallbusiness
When picking a time tracking tool, it’s important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you are paying a lot more cash for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Talent Fitsmallbusiness
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they’ve worked over the past seven days. You will also find a list of each member, their most recent tasks, and how active they’ve been over the last week. This is a strong PM data visualization which lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are getting more than enough focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pen and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to guarantee they’re really adding hours that they worked. Admins may also set up the system to let users to begin monitoring time should they have not clocked to the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can choose your project, press Start, along with your own timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app will take a picture at random intervals of up to three shots per hour based on how often the admin would like to spy on workers. Screenshots can be partially blurred not to capture sensitive information on every catch, but a lot of the screen is left unsullied that you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complex and convoluted way to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of how much motion was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The tool’s reporting applications is terribly basic: You’ll get access to weekly, daily, project, and member view reports as well as a”habit” report which lets you filter data from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored within the application. Keep in mind: Users don’t have to send time through for approval, so automatic payments will be made whether employees were right or wrong about the amount of hours they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments move out so, if you are worried about making false payments, then it is possible to place PayPal payments to manual. Hubstaff Talent Fitsmallbusiness
Price And Alternatives
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to pay them as soon as the job is done. The Basic $5-per-month plan gives you access to easy time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings which can be handled on an employee-by-employee basis. Moreover, this plan lets you keep track of whether your employees are operating by allowing you record screenshots while they function as well as monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only tool which offered this level of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from within the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both price tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and an $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (that is a pretty solid deal if you need all of the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding action levels and screen tracking. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information will not be mixed into reports. As a consequence, you can not use it to learn about who’s working, how they are functioning, and what they’re producing (aside from the amount of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative tracking fields. You might even add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of each shift or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address restrictions, which means your workers can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the cell app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to make somebody take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, construction, or amusement work). The software also does not let users clock in via a phone call, which can be an element TSheets along with other service providers make readily available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time monitoring. But the platform also offers many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place tracking, and action screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s main screen but any attached monitors as well. Hubstaff does not log keys but it does track the action provided through the mouse and keyboard, giving employers a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and apps a worker visited or opened and how long they were there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and task management tools such as Asana and Trello to filter reports by specific projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you track and log location for workers working in the area. While the depth of tracking data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of attributes for employers that want a bit more oversight. Hubstaff Talent Fitsmallbusiness
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better software available than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to allow customization, atypical information entry, or even a more sophisticated reporting structure, then Hubstaff will not be right for you. In addition, in case you opt for a different program, your employees will thank you for not needing them to download a secondary program for monitoring time–especially when you consider that every other instrument we reviewed makes this potential within the confines of their online UI. Hubstaff Talent Fitsmallbusiness