Intro Hubstaff Talent Homepage
When choosing a time tracking tool, it is important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you’re paying a lot more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Talent Homepage
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and the number of hours they have worked over the previous seven days. You will also see a list of each member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than sufficient focus and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pen and paper through the analog age of time monitoring. Basically, if you work your change, you add time to your timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can’t use the platform as a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to guarantee they’re actually adding hours they worked. Admins can also set up the system to remind users to begin tracking time if they haven’t clocked into the system in a little while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within another window. In it, you can choose your job, press Start, along with your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app will take a picture at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partially blurred not to capture sensitive information on every catch, but enough of this screen is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This is an annoyingly complex and convoluted way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This provides you an summary of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, job, and penis view reports as well as a”custom” report that lets you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, in addition to his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Users do not need to send time through for acceptance, so automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There’s not any reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you’re concerned about making bogus payments, then it is possible to set PayPal payments to manual. Hubstaff Talent Homepage
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to cover them when the job is finished. The Basic $5-per-month program gives you access to easy time tracking tools, an employee payment program manager, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Additionally, this program enables you to keep tabs on whether or not your employees are working by letting you document screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this level of insight into the way that employees are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium customers may also use the tool to create invoices and create PayPal payments mechanically. Clients that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for teams who have fewer than 100 users, along with an $80 base fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you will need to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of users (which is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and monitor tracking. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced tracking. If you run a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to a empty text area, but that information will not be blended into accounts. This means that you can’t use it to learn about who’s functioning, how they’re functioning, and what they’re producing (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six additional customizable advanced monitoring fields. You can even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the questions at the close of every change or they will not have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool does not allow for IP address limitations, so your employees can say they are working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it is overkill to generate someone take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, such as retail, construction, or amusement work). The software also does not allow users clock via a phone call, which can be a component TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
Once you set your users and they download the timer program onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not only to the user’s most important screen but any attached monitors too. Hubstaff does not log keys however, it does monitor the activity provided through the mouse and keyboard, giving companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports module may then run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log location for workers working in the field. While the depth of monitoring data and surveillance features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful choice of features for employers that want a bit more oversight. Hubstaff Talent Homepage
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there is no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to allow customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. Additionally, in case you choose another system, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this possible within the boundaries of their online UI. Hubstaff Talent Homepage