Intro Hubstaff Talent
When choosing a time monitoring tool, it’s important to understand the many different types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Talent
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You’ll also find a list of each member, their latest tasks, and how active they’ve been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than enough focus and jobs that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you likely did with pen and paper through the analog age of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to need a reason to guarantee they’re actually adding hours that they worked. Admins can also set up the system to let users to begin tracking time should they haven’t clocked into the system in a little while.
The second, and most bothersome, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your web browserevery alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be sent to the principal hub. The native program will take a photo at random periods of up to 3 shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each catch, but enough of the screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This can be an annoyingly complex and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was performed by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve according to when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and created depending on the time each employee worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the tool. Remember: Consumers don’t need to send time through for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments move out so, if you are worried about making bogus payments, then you can set PayPal payments to guide. Hubstaff Talent
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really want to cover them as soon as the job is finished. The Basic $5-per-month program gives you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user preferences that may be managed on an employee-by-employee basis. Additionally, this plan lets you keep track of whether or not your employees are operating by allowing you record screenshots while they work as well as monitor mouse and keyboard action during changes. Of the five tools we’ve tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium customers can also use the application to make invoices and create PayPal payments automatically. Customers that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams with fewer than 100 users, along with a $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (which is a fairly good deal if you need all the excess PM features). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding activity levels and screen monitoring. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that data won’t be mixed into accounts. As a consequence, that you can’t use it to learn about who is working, how they are functioning, and what they are generating (aside from the amount of hours monitored ). TSheets not only provides you this option, it provides you the ability to create six additional customizable advanced monitoring fields. You might even put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of each change or they won’t be able to clock out.
As hardcore as Hubstaff is about monitoring work, the application does not allow for IP address limitations, which means your employees can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, such as electronic, building, or entertainment work). The software also does not let users clock via a telephone call, which can be an element TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided via the mouse and computer keyboard, providing employers a calculation of just how active the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you track and log place for workers working in the area. While the thickness of monitoring surveillance and data features can’t measure up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful selection of features for companies that want a bit more oversight. Hubstaff Talent
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clock, then there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and route moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff will not be right for you. Additionally, in case you choose a different program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other tool we examined makes this potential within the boundaries of their online UI. Hubstaff Talent