Background Hubstaff Talent Review
When choosing a time monitoring tool, it is important to understand the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Talent Review
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You’ll also find a list of each member, their most recent jobs, and how active they have been over the last week. This is a solid PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough focus and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to need a reason to ensure they’re really adding hours that they worked. Admins may also set the system up to remind users to begin monitoring time if they haven’t clocked to the system in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within another window. In it, you can choose your project, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be sent to the main hub. The native app will take a photo at random intervals of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy to not capture sensitive information on every grab, but a lot of the display is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This can be an annoyingly complex and complicated way to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of how much movement was done by your employee by capturing location data at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. You can set a minimum number of hours to operate, a lunch break interval, and you can make it a recurring change. The program’s reporting software is terribly basic: You’ll get access to weekly, daily, project, and penis view reports in addition to a”habit” report which allows you filter data from the aforementioned reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to understand and evolve based on if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made depending on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the tool. Remember: Consumers don’t need to send time through for approval, therefore automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out so, if you’re worried about making false payments, then it is possible to place PayPal payments to guide. Hubstaff Talent Review
Cost And Options
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you really want to pay them when the work is finished. The Basic $5-per-month plan provides you access to easy time tracking tools, a worker payment program manager, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Additionally, this program enables you to keep track of whether your employees are working by allowing you record screenshots while they work as well as monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this amount of insight into the way that workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium plan includes all you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from within the console. Premium clients may also use the tool to create invoices and create PayPal payments mechanically. Customers that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for teams with fewer than 100 users, along with an $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM alternatives, then you will want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all of the extra PM attributes ). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage choices, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For example, Hubstaff doesn’t allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text area, but that information will not be blended into reports. This means you can’t use it to learn about who is functioning, how they are functioning, and what they are producing (other than the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You can also put in a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the questions at the end of each shift or else they will not be able to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in virtually every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, such as electronic, building, or entertainment work). The program also does not allow users clock via a phone call, which is an element TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
As soon as you set your users and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s main display but any connected monitors as well. Hubstaff does not log keys however, it will monitor the action provided through the mouse and keyboard, providing employers a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual from the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what websites and apps an employee opened or visited and how long they had been there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and site activity, it lets you track and log place for employees working in the area. While the thickness of monitoring surveillance and data features can’t step up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful choice of features for companies that want a bit more oversight. Hubstaff Talent Review
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better software available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, atypical information entry, or a more advanced reporting structure, then Hubstaff will not be right for you. In addition, in case you choose another system, your employees will thank you for not needing them to download a secondary app for tracking time–especially once you consider that every other tool we examined makes this potential within the boundaries of their online UI. Hubstaff Talent Review