Intro Hubstaff Talent Writing
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time tracking features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Talent Writing
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also see a list of every member, their most recent tasks, and how busy they’ve been over the last week. This is a strong PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log in your hours since you likely did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they’re able to induce users to need a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to let users to begin tracking time should they haven’t clocked to the machine in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element can be found within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you are done, your activity and your screenshots will be transmitted to the main hub. The native program is going to take a picture at random periods of up to three shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly fuzzy not to record sensitive information on each grab, but enough of this screen is left unsullied you’ll still get a sense of whether the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring change. The tool’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and member view reports as well as a”custom” report that lets you filter information from the above reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is downright embarrassing so, if your goal is to learn and evolve based on if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Users don’t have to send time for acceptance, so automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out so, if you’re concerned about making false payments, then it is possible to set PayPal payments to manual. Hubstaff Talent Writing
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they operate, and what you want to cover them as soon as the work is done. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences that can be handled on an employee-by-employee basis. Additionally, this plan lets you keep track of whether your employees are working by allowing you document screenshots while they function as well as monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this level of insight into the way that employees are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes all you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium clients may also use the tool to create invoices and make PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for teams who have fewer than 100 users, and an $80 base fee per month for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a pretty solid deal if you want all of the extra PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and screen monitoring. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text field, but that data won’t be mixed into reports. As a consequence, you can not use it to find out about who is working, how they are working, and what they are producing (aside from the number of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six extra customizable innovative tracking fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the close of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address restrictions, so your employees can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I guess it is overkill to generate someone take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, building, or entertainment work). The software also doesn’t let users clock via a telephone call, which is an element TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place tracking, and action screenshots.
As soon as you set your customers and they download the timer program onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys however, it does monitor the action provided through the mouse and keyboard, providing employers a calculation of how active the worker is. This info all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs an employee opened or visited and how long they were there. The Reports module can subsequently run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee monitoring feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to track and log place for workers working in the area. While the thickness of tracking data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of attributes for companies that want a little more oversight. Hubstaff Talent Writing
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behavior while on the clock, then there’s no better software available than Hubstaff. You’ll have the ability to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to enable customization, irregular data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be perfect for you. Additionally, should you choose a different system, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly when you consider that every other tool we examined makes this possible within the boundaries of their online UI. Hubstaff Talent Writing