Background Hubstaff Taltent
When choosing a time tracking tool, it is important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Taltent
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also find a list of each member, their latest jobs, and how active they’ve been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to let users to start tracking time should they have not clocked into the system in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component can be found within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can select your project, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be sent to the main hub. The native app will take a picture at random periods of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not capture sensitive information on every grab, but a lot of this screen is left unsullied you’ll still get a sense of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop program. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign dates and times for employees to do the job. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting software is horribly basic: You will get access to weekly, daily, project, and member view reports as well as a”habit” report that allows you filter data from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve based on when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Users do not need to send time for acceptance, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments move out thus, if you are worried about making bogus payments, then you can set PayPal payments to manual. Hubstaff Taltent
Cost And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to cover them when the work is done. The Fundamental $5-per-month plan provides you access to simple time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences that can be managed on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are operating by letting you document screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which offered this level of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a change screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The $9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will receive two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups with fewer than 100 users, and an $80 base fee per month for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (that is a fairly good deal if you want all of the excess PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and screen tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data will not be mixed into reports. As a consequence, you can’t use it to learn about who’s functioning, how they’re functioning, and what they’re producing (other than the amount of hours monitored ). TSheets not only gives you this choice, it provides you the ability to create six extra customizable innovative tracking fields. You can also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the queries at the close of each change or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not allow for IP address limitations, so your workers can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate someone take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as electronic, building, or entertainment work). The software also doesn’t let users clock in via a telephone call, which is an element TSheets along with other service providers make available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location monitoring, and action screenshots.
As soon as you set your users and they download the timer program onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it does track the action provided through the mouse and computer keyboard, providing employers a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots correlated with action data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what sites and apps a worker opened or visited and how long they were there. The Reports module can subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the field. While the depth of monitoring surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of features for companies that want a bit more oversight. Hubstaff Taltent
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there’s no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you choose another program, your employees will thank you for not needing them to obtain a secondary app for monitoring time–especially once you consider that every other tool we examined makes this potential within the confines of their web-based UI. Hubstaff Taltent