Background Hubstaff Task Integration
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time tracking features in such tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Task Integration
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they’ve been over the past week. This is a strong PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than sufficient attention and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you likely did with pencil and paper during the analog age of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you sign off on it. This is a fairly standard procedure of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to require a motive to ensure they’re actually adding hours they worked. Admins may also set up the system to let users to begin tracking time should they have not clocked to the machine in a little while.
The second, and most frustrating, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can select your job, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be sent to the principal hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on every catch, but enough of the display is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an overview of just how much motion was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to work. It is possible to put a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and member view reports in addition to a”habit” report which lets you filter information from the above reports. In comparison to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to understand and evolve according to if and how your employees manage time, you would be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the tool. Remember: Users don’t need to send time through for approval, therefore automatic payments will be made whether employees were wrong or right concerning the number of hours that they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments go out thus, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to manual. Hubstaff Task Integration
Cost And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to pay them as soon as the job is finished. The Fundamental $5-per-month program gives you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by allowing you document screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we tested, Hubstaff is the only tool that provided this amount of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two months free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that costs a $16 base fee a month for groups who have fewer than 100 users, and a $80 base fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of consumers (which is a fairly solid deal if you want all of the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users may add notes to an empty text area, but that data will not be mixed into reports. As a consequence, you can not use it to find out about who is working, how they are functioning, and what they’re generating (other than the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to make six additional customizable advanced monitoring fields. You might also add a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the end of each shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not allow for IP address restrictions, which means your workers can say they are working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to make someone take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, construction, or amusement work). The software also does not allow users clock via a telephone call, which is an element TSheets along with other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking features include keystroke logging, URL and application monitoring, GPS and place monitoring, and activity screenshots.
Once you place your customers and they download the timer program onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff does not log keys however, it will track the activity provided through the mouse and keyboard, giving companies a calculation of just how active the worker is. This data all winds up on the Hubstaff dashboard from the Task tab. This is where you can then select a user in the drop-down menu to view their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and programs a worker opened or visited and how long they had been there. The Reports module can then run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and job management tools like Asana and Trello to filter reports from particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log location for workers working in the area. While the thickness of monitoring surveillance and data features can not measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of features for employers that want a bit more oversight. Hubstaff Task Integration
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clock, then there is no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the extra mile to enable customization, atypical data entry, or even a more advanced reporting structure, then Hubstaff will not be perfect for you. Additionally, should you opt for another program, your employees will thank you for not requiring them to obtain a secondary app for tracking time–particularly once you consider that every other instrument we reviewed makes this potential within the confines of their web-based UI. Hubstaff Task Integration