Background Hubstaff Time Tracker Mac
When picking a time tracking tool, it is important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. On the other hand, the time monitoring features in such tools are available only within bigger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will find pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Time Tracker Mac
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked this day and how many hours they have worked over the previous seven days. You’ll also find a list of every member, their most recent tasks, and how busy they have been over the past week. This is a solid PM data visualization which allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough focus and jobs that are being disregarded.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log in your hours as you likely did with pencil and paper during the analog era of time monitoring. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to require a reason to ensure they’re really adding hours that they worked. Admins may also set up the system to remind users to start monitoring time if they have not clocked into the machine in a while.
The next, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browser–every alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download a native desktop application that lives within another window. In it, you can select your job, press Start, and your own timer will start counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native program will take a photo at random periods of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on each grab, but enough of the display is left unsullied you’ll still get a sense of if the screen is really on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This gives you an summary of just how much movement was performed by your employee by capturing location information at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to make it a recurring shift. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, project, and penis view reports as well as a”habit” report which lets you filter data from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on if and how your employees handle time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the application. Remember: Consumers don’t have to send time for approval, therefore automatic payments will be made whether workers were wrong or right concerning the number of hours that they worked. There’s no reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Hubstaff Time Tracker Mac
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to pay them as soon as the work is finished. The Basic $5-per-month program provides you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are working by allowing you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool that offered this level of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and delegate tasks from within the console. Premium clients can also use the tool to make invoices and create PayPal payments automatically. Clients that pay yearly will receive two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, and an $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty solid deal if you want all of the extra PM attributes ). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and monitor tracking. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to a empty text field, but that information won’t be mixed into reports. This means that you can’t use it to find out about who’s functioning, how they are functioning, and what they are generating (aside from the number of hours tracked). TSheets not only provides you this choice, it gives you the ability to make six extra customizable innovative tracking fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of each shift or they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a standard feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph if they report to work. I guess it is overkill to generate somebody take a selfie right before you start recording their display and tracking their keystrokes, but TSheets lets you set this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, construction, or amusement work). The program also does not let users clock via a phone call, which can be a component TSheets and other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main screen but any attached monitors too. Hubstaff does not log keys but it will monitor the action provided via the mouse and keyboard, providing employers a calculation of how busy the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and apps a worker opened or visited and how long they had been there. The Reports section can subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you monitor and log place for employees working in the area. While the depth of monitoring data and surveillance features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. Hubstaff Time Tracker Mac
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the excess mile to allow customization, irregular data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you choose another system, your employees will thank you for not needing them to download a secondary app for tracking time–especially when you consider that every other tool we examined makes this potential within the boundaries of their web-based UI. Hubstaff Time Tracker Mac