Intro Hubstaff Time Tracking
When picking a time tracking tool, it is important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Time Tracking
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the previous seven days. You will also find a list of every member, their latest jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are getting more than enough focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you likely did with pen and paper during the analog era of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they can induce users to require a reason to guarantee they’re actually adding hours that they worked. Admins may also set the system up to let users to begin monitoring time if they haven’t clocked into the system in a little while.
The next, and most bothersome, way of tracking time in Hubstaff is using the stopwatch feature. In every solution we tested, this component can be found within the confines of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within another window. In it, you can choose your project, press Start, and your own timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app will take a picture at random periods of up to 3 shots per hour based on how frequently the admin would like to spy on employees. Screenshots can be partially blurred not to capture sensitive information on every grab, but enough of this screen is left unsullied that you’ll still get a feeling of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was done by your employee by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report which allows you filter data from the above reports. In comparison to the PM solutions in this course, Hubstaff’s coverage is utterly embarrassing so, if your goal is to understand and evolve based on if and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There’s not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you’re worried about making bogus payments, then you can place PayPal payments to guide. Hubstaff Time Tracking
Price And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you want to pay them as soon as the job is done. The Fundamental $5-per-month program gives you access to easy time monitoring tools, a worker payment program supervisor, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Additionally, this program lets you keep track of whether or not your employees are operating by allowing you document screenshots while they function as well as monitor mouse and keyboard action during shifts. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into how workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium customers can also use the application to create invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets offers a basic free account, in addition to a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, and a $80 foundation fee monthly for teams with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you need all the excess PM attributes ). Wrike’s lowest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and screen monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. For example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to a empty text field, but that information will not be blended into reports. This means that you can not use it to find out about who’s functioning, how they are working, and what they are generating (aside from the number of hours monitored ). TSheets not only provides you this option, it provides you the ability to make six extra customizable innovative tracking fields. You can also add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the consumer to reply to the questions at the close of every shift or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not allow for IP address restrictions, which means your employees can say they’re working from the office but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie before you get started recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, building, or entertainment work). The program also doesn’t allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program tracking, GPS and location tracking, and activity screenshots.
Once you place your users and they download the timer app onto their machine, the desktop program not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any attached monitors as well. Hubstaff does not log keys however, it will monitor the activity provided via the mouse and computer keyboard, providing companies a calculation of how busy the employee is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual from the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker opened or visited and how long they had been there. The Reports module may subsequently run custom questions on vectors like program usage mapped against time and action. Hubstaff incorporates with project and task management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
1 unique employee tracking feature supplied is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it allows you to track and log location for employees working in the area. While the depth of tracking data and surveillance features can not measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful selection of features for employers that want a little more oversight. Hubstaff Time Tracking
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform that goes the extra mile to allow customization, irregular data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, in case you choose another program, your employees will thank you for not needing them to download a secondary program for tracking time–especially when you consider that every other instrument we reviewed makes this potential within the boundaries of their online UI. Hubstaff Time Tracking