Intro Hubstaff Time Tracking Mac
When choosing a time tracking tool, it’s important to comprehend the various types of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Time Tracking Mac
Attributes and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how active they’ve been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient attention and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you probably did with pencil and paper through the analog era of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to ensure they’re really adding hours they worked. Admins may also set up the system to let users to begin monitoring time if they haven’t clocked to the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we tested, this element is available within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random periods of up to 3 shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly blurred not to capture sensitive information on each grab, but a lot of the display is left unsullied you’ll still get a feeling of if the screen is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of just how much motion was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign times and dates for employees to do the job. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to make it a recurring change. The tool’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and member view reports as well as a”custom” report which allows you filter data from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s coverage is utterly embarrassing consequently, if your goal is to understand and evolve according to if and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to his or her associated pay rate. It is possible to set up automatic citizenship through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Users do not need to send time for approval, therefore automatic payments will be made whether workers were wrong or right about the amount of hours they worked. There is no reminder for managers to double-check every timesheet before automatic payments move out so, if you are worried about making false payments, then you can place PayPal payments to guide. Hubstaff Time Tracking Mac
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to cover them when the work is done. The Basic $5-per-month program provides you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings that can be managed in an employee-by-employee basis. Additionally, this program lets you keep track of whether your employees are working by letting you document screenshots while they function as well as monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only instrument that offered this amount of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from within the console. Premium customers can also use the tool to create invoices and create PayPal payments automatically. Clients that pay annually will receive two months free (for both cost tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free account, in addition to a $4-per-user-per-month account that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you’ll want to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an infinite number of users (that is a pretty solid deal if you want all the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data will not be mixed into accounts. This means you can not use it to find out about who’s working, how they’re working, and what they are producing (aside from the amount of hours tracked). TSheets not only gives you this option, it gives you the ability to make six extra customizable innovative tracking fields. You can also put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the queries at the end of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a normal feature that’s available in almost every other tool we tested. Hubstaff also does not enable admins to need users to snap a photograph if they report to work. I guess it is overkill to generate someone take a selfie before you start recording their display and monitoring their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re tracking tasks done out of a computer, like retail, building, or entertainment work). The software also doesn’t let users clock in via a phone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. But the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and location tracking, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys however, it will track the activity provided through the mouse and computer keyboard, giving employers a calculation of just how busy the worker is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with activity data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what websites and programs an employee visited or opened and how long they were there. The Reports module can then run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with job and job management tools like Asana and Trello to filter reports by particular projects or tasks to monitor productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the area. While the thickness of monitoring surveillance and data features can not step up to a powerhouse tool for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a helpful choice of attributes for companies that want a little more oversight. Hubstaff Time Tracking Mac
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better software accessible than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, irregular data entry, or a much more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, in case you opt for another system, your employees will thank you for not needing them to download a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this potential within the boundaries of their web-based UI. Hubstaff Time Tracking Mac