Introduction Hubstaff Toggl
When picking a time tracking tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services companies. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Toggl
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves plenty of room around the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they have worked over the previous seven days. You’ll also see a list of every member, their latest tasks, and how busy they have been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than sufficient attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time tracking. Essentially, you work your shift, you add time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can force users to need a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to start monitoring time should they haven’t clocked to the system in a while.
The next, and most bothersome, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin wants to spy on employees. Screenshots can be partially blurred to not capture sensitive information on each grab, but enough of the display is left unsullied you’ll still get a feeling of whether the screen is on work-related or play-related content. This is an annoyingly complex and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS monitoring. This provides you an summary of how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to set a minimum number of hours to operate, a lunch break interval, and you can make it a recurring change. The tool’s reporting software is horribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”custom” report that allows you filter information from the aforementioned reports. When compared to the PM solutions in this course, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve according to if and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each employee worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Users don’t have to send time for acceptance, therefore automatic payments will be made whether employees were wrong or right concerning the amount of hours that they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments move out thus, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Hubstaff Toggl
Cost And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you really want to cover them as soon as the job is finished. The Basic $5-per-month program gives you access to simple time tracking tools, a worker payment schedule manager, 24/7 support, and user settings that can be handled in an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are working by letting you record screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we analyzed, Hubstaff is the only instrument which offered this level of insight into the way that workers are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from within the console. Premium clients can also use the tool to create invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets supplies a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, along with an $80 base fee monthly for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of consumers (which is a pretty solid deal if you want all the excess PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding activity levels and screen monitoring. We’ll be analyzing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change oversight. For example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to a empty text area, but that data won’t be blended into reports. This means you can not use it to find out about who is working, how they are functioning, and what they’re producing (aside from the number of hours tracked). TSheets not only gives you this choice, it provides you the ability to create six extra customizable innovative monitoring fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the end of each change or they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the application doesn’t allow for IP address limitations, which means your employees can say they’re working from the office but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to track time). This is a standard feature that’s available in almost every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photograph if they report to work. I suppose it is overkill to make somebody take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, building, or entertainment work). The software also doesn’t let users clock via a telephone call, which can be a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place tracking, and activity screenshots.
Once you set your customers and they download the timer app onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff does not log keys but it does track the activity provided via the mouse and computer keyboard, giving employers a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to view their screenshots connected with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports section can subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the area. While the depth of tracking surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful selection of features for employers that want a bit more oversight. Hubstaff Toggl
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clockthen there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, atypical data entry, or even a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, should you opt for a different system, your employees will thank you for not needing them to download a secondary app for tracking time–particularly when you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Hubstaff Toggl