Introduction Hubstaff Tracker
When choosing a time monitoring tool, it is important to comprehend the many different kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time tracking features in these tools are available only within larger project management (PM) suites. As a result, you’re paying a lot more cash for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Tracker
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You’ll also see a list of each member, their most recent jobs, and how active they have been over the past week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than enough focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours since you likely did with pen and paper through the analog age of time monitoring. Essentially, you work your change, you add time to your own timesheet, and you also sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to need a motive to guarantee they’re actually adding hours that they worked. Admins may also set the system up to let users to start monitoring time should they haven’t clocked to the machine in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this component can be found within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that lives within another window. In it, you can choose your job, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native app will take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on every catch, but enough of the screen is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an summary of just how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring change. The program’s reporting applications is terribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM options within this class, Hubstaff’s coverage is downright embarrassing consequently, if your target is to understand and evolve according to when and how your employees handle time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as his or her related pay rate. You can set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Keep in mind: Consumers don’t need to send time for acceptance, so automatic payments will be made whether employees were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check each timesheet ahead of automatic payments move out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Hubstaff Tracker
Price And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they work, and what you need to pay them when the job is finished. The Basic $5-per-month program gives you access to easy time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences that can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are operating by allowing you record screenshots while they work as well as monitor keyboard and mouse action during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this amount of insight into the way that workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign shifts and delegate tasks from inside the console. Premium clients may also use the tool to create invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for teams with fewer than 100 users, along with a $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a little more money. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a pretty good deal if you need all the extra PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out coverage options, and adding action levels and monitor tracking. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text field, but that data won’t be blended into accounts. This means you can not use it to learn about who is working, how they are functioning, and what they are producing (aside from the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to create six additional customizable advanced tracking fields. You might also put in a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the close of every change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t allow for IP address limitations, which means your employees can say they are working from the office but they could actually be working from a cruise ship in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in almost every other instrument we tested. Hubstaff also does not enable admins to need users to snap a photograph when they report to work. I guess it is overkill to make somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, especially if you’re tracking tasks done out of a computer, like retail, building, or entertainment work). The program also does not let users clock via a phone call, which is a component TSheets and other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location tracking, and action screenshots.
Once you place your users and they download the timer app onto their server, the desktop app not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it does track the activity provided through the mouse and computer keyboard, giving companies a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and apps a worker opened or visited and how long they had been there. The Reports section may then run custom queries on vectors like app usage mapped against time and activity. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it allows you to monitor and log place for employees working in the area. While the thickness of monitoring surveillance and data features can not step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful choice of features for companies that want a bit more oversight. Hubstaff Tracker
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about monitoring employee behavior while on the clock, then there is no better software accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular information entry, or a much more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, in case you opt for a different program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Hubstaff Tracker