Introduction Hubstaff Tutorial
When choosing a time monitoring tool, it is important to comprehend the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll find pure play time monitoring tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Tutorial
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and how many hours they have worked over the past seven days. You’ll also find a list of each member, their latest tasks, and how active they have been over the last week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than sufficient attention and projects that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you probably did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add time to your timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can induce users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set the system up to remind users to start tracking time should they haven’t clocked into the system in a while.
The next, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In every solution we analyzed, this component can be found within the confines of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within another window. In it, you can select your project, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app will take a photo at random periods of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partially blurred to not capture sensitive information on each grab, but a lot of this display is left unsullied that you’ll still get a feeling of whether the display is on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign times and dates for employees to do the job. You can set a minimum number of hours to work, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”habit” report that allows you filter information from the aforementioned reports. When compared to the PM solutions in this class, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to learn and evolve according to when and how your employees manage time, you’d be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have attained weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as their associated pay rate. You can set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the application. Remember: Consumers don’t have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the number of hours they worked. There is not any reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you are worried about making false payments, then you can set PayPal payments to guide. Hubstaff Tutorial
Cost And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really want to cover them as soon as the work is finished. The Basic $5-per-month program provides you access to simple time tracking tools, a worker payment schedule supervisor, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Additionally, this plan enables you to keep track of whether your employees are operating by allowing you document screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this amount of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign changes and assign tasks from inside the console. Premium clients can also use the application to create invoices and make PayPal payments automatically. Customers that pay annually will get two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, in addition to a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 foundation fee per month for groups with more than 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (which is a fairly good deal if you want all of the extra PM attributes ). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and screen tracking. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper change oversight. By way of example, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you are less concerned about the number of hours a trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text field, but that data will not be blended into accounts. As a consequence, you can’t use it to find out about who’s functioning, how they are functioning, and what they are producing (aside from the amount of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced tracking fields. You can even add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to respond to the questions at the close of each change or else they will not be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address restrictions, which means your workers can say they are working from the workplace but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it’s overkill to generate someone take a selfie right before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, construction, or entertainment work). The program also does not let users clock in via a telephone call, which is a component TSheets along with other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and location monitoring, and activity screenshots.
As soon as you place your users and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s main display but any attached monitors as well. Hubstaff does not log keys but it will monitor the action provided via the mouse and keyboard, giving employers a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Task tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to see what websites and programs a worker opened or visited and how long they were there. The Reports module may then run custom queries on vectors such as app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee tracking feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you track and log place for workers working in the field. While the depth of monitoring surveillance and data features can not step up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a helpful choice of attributes for companies that want a little more oversight. Hubstaff Tutorial
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there’s no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the excess mile to allow customization, atypical information entry, or a more sophisticated reporting structure, then Hubstaff won’t be perfect for you. In addition, in case you opt for a different program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially once you consider that every other tool we reviewed makes this possible within the boundaries of their online UI. Hubstaff Tutorial