Intro Hubstaff Update
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time monitoring features in these tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Update
Characteristics and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the previous seven days. You’ll also see a list of every member, their latest jobs, and how active they have been over the past week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than enough attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours since you likely did with pencil and paper through the analog era of time monitoring. Basically, if you work your change, you add the time to your own timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to ensure they’re actually adding hours that they worked. Admins may also set the system up to remind users to begin tracking time should they have not clocked into the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your internet browserevery alternative that’s, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random periods of up to three shots per hour based on how often the admin would like to spy on employees. Screenshots can be partly blurred to not record sensitive information on each grab, but enough of the screen is left unsullied you’ll still get a feeling of whether the display is on work-related or play-related content. This is an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS monitoring. This gives you an overview of how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to work. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The tool’s reporting applications is terribly basic: You will get access to weekly, daily, project, and penis view reports in addition to a”custom” report which allows you filter data from the above reports. When compared to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve according to when and how your employees manage time, you would be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each employee worked, as well as their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored within the application. Remember: Consumers do not have to send time for approval, therefore automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There’s no reminder for supervisors to double-check each timesheet ahead of automatic payments go out so, if you are concerned about making false payments, then it is possible to place PayPal payments to guide. Hubstaff Update
Cost And Options
Hubstaff was built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you want to cover them when the job is done. The Fundamental $5-per-month program provides you access to easy time tracking tools, a worker payment program manager, 24/7 support, and user settings that may be handled on an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether or not your employees are working by allowing you record screenshots while they function in addition to monitor keyboard and mouse action during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which provided this amount of insight into the way that employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers may also use the tool to create invoices and create PayPal payments automatically. Clients that pay annually will get two months free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the extra tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 base fee monthly for groups with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in these hulky PM alternatives, then you will need to pony up a little more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (that is a pretty solid deal if you want all of the excess PM attributes ). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding activity levels and monitor monitoring. We are going to be analyzing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking business and you’re less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users can add notes to an empty text area, but that data will not be blended into reports. As a consequence, that you can’t use it to find out about who’s working, how they’re working, and what they’re generating (aside from the number of hours monitored ). TSheets not only provides you this choice, it gives you the ability to make six additional customizable innovative tracking fields. You might even add a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to respond to the queries at the end of every change or else they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address limitations, so your employees can say they are working from the office but they can actually be working from a cruise ship in the Bahamas (unless they are using the cell program to track time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to make someone take a selfie before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like retail, construction, or entertainment work). The program also does not allow users clock via a phone call, which can be a component TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. But the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
As soon as you set your customers and they download the timer program onto their server, the desktop app not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any connected monitors too. Hubstaff doesn’t log keys but it will track the action provided via the mouse and keyboard, giving companies a calculation of just how active the worker is. This data all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with action data.
When it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to learn what sites and programs an employee visited or opened and how long they were there. The Reports module can subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and website activity, it lets you track and log location for workers working in the field. While the depth of monitoring surveillance and data features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful selection of features for companies that want a bit more oversight. Hubstaff Update
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behaviour while on the clockthen there’s no better software available than Hubstaff. You will be able to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, irregular data entry, or a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, should you opt for a different program, your employees will thank you for not requiring them to obtain a secondary app for monitoring time–especially once you consider that every other tool we examined makes this possible within the confines of their web-based UI. Hubstaff Update