Background Hubstaff Upwork
When picking a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools such as Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Upwork
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked this day and how many hours they’ve worked over the past seven days. You’ll also find a list of every member, their most recent tasks, and how active they’ve been over the last week. This is a solid PM data visualization that allows you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects that are becoming more than enough attention and jobs that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you probably did with pen and paper during the analog era of time monitoring. Essentially, you work your change, you add time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit previously submitted timesheets, and they can induce users to need a motive to guarantee they’re actually adding hours they worked. Admins can also set up the system to remind users to begin monitoring time if they have not clocked to the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this component can be found within the confines of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, along with your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program is going to take a picture at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partially blurred not to record sensitive information on each grab, but a lot of the display is left unsullied you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complex and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile programs let admins monitor motions via GPS tracking. This gives you an overview of just how much motion was done by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for employees to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting software is terribly basic: You will get access to weekly, daily, project, and member view reports as well as a”habit” report which lets you filter data from the above reports. In comparison to the PM options in this course, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve according to if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her associated pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Remember: Users do not need to send time for approval, therefore automatic payments will be made whether employees were right or wrong about the number of hours that they worked. There is no reminder for managers to double-check each timesheet before automatic payments move out thus, if you’re concerned about making bogus payments, then you can set PayPal payments to guide. Hubstaff Upwork
Price And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you need to cover them as soon as the job is finished. The Basic $5-per-month plan provides you access to simple time monitoring tools, an employee payment program manager, 24/7 support, and user settings which can be handled in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether your employees are working by letting you record screenshots while they function in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool which provided this level of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) features for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes everything you’ll discover in the fundamental plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from inside the console. Premium clients can also use the application to make invoices and create PayPal payments mechanically. Customers that pay yearly will get two months free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added monitoring features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for teams who have fewer than 100 users, and an $80 base fee per month for teams with over 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will want to pony up a bit more cash. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (that is a pretty solid deal if you want all of the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff doesn’t do a very good job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there’s no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information won’t be mixed into accounts. This means you can not use it to find out about who’s working, how they are functioning, and what they’re producing (aside from the number of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You might also add a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to reply to the questions at the end of every change or they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t permit for IP address restrictions, so your employees can say they’re working from the office but they could actually be operating from a cruise ship in the Bahamas (unless they are using the cell app to monitor time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it’s overkill to make somebody take a selfie before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as retail, building, or entertainment work). The program also doesn’t let users clock via a telephone call, which is a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has many of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program tracking, GPS and location monitoring, and activity screenshots.
Once you set your users and they download the timer app onto their machine, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and computer keyboard, giving employers a calculation of just how busy the employee is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and apps a worker visited or opened and how long they were there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and website activity, it lets you monitor and log place for employees working in the field. While the thickness of tracking surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful choice of attributes for employers that want a little more oversight. Hubstaff Upwork
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to enable customization, irregular information entry, or even a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, should you choose another system, your employees will thank you for not requiring them to obtain a secondary app for tracking time–especially once you consider that every other tool we reviewed makes this potential within the confines of their web-based UI. Hubstaff Upwork