Background Hubstaff Virus
When choosing a time monitoring tool, it is important to understand the many different kinds of tools available. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time tracking features in these tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Virus
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar which leaves lots of room on the side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and the number of hours they have worked over the previous seven days. You will also see a list of every member, their most recent jobs, and how busy they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to focus projects which are becoming more than enough focus and jobs that are being neglected.
There are two methods to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you probably did with pen and paper through the analog age of time tracking. Essentially, you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re really adding hours that they worked. Admins can also set up the system to let users to start tracking time should they have not clocked to the machine in a little while.
The next, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the confines of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within another window. In it, you can choose your project, press Start, along with your own timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the principal hub. The native app will take a picture at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy not to capture sensitive information on each grab, but enough of the display is left unsullied that you’ll still get a feeling of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it is on the desktop app. The mobile apps let admins monitor motions via GPS monitoring. This provides you an summary of how much motion was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to work. You can put a minimum number of hours to operate, a lunch break duration, and you can make it a recurring change. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports in addition to a”habit” report that lets you filter information from the aforementioned reports. When compared to the PM solutions within this course, Hubstaff’s reporting is downright embarrassing consequently, if your goal is to understand and evolve according to when and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to their related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the application. Remember: Consumers do not have to send time through for approval, so automatic payments will be made whether workers were right or wrong concerning the number of hours that they worked. There is not any reminder for supervisors to double-check each timesheet before automatic payments move out so, if you’re concerned about making false payments, then it is possible to set PayPal payments to guide. Hubstaff Virus
Cost And Options
Hubstaff was constructed to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to pay them as soon as the job is finished. The Fundamental $5-per-month program provides you access to simple time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard activity during shifts. Of the five tools we tested, Hubstaff is the only tool which provided this amount of insight into how workers are progressing. Although screen and keyboard tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium package also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from inside the console. Premium clients can also use the application to create invoices and make PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, along with a $80 foundation fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an unlimited number of users (which is a pretty solid deal if you need all the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the company has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a internet timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We are going to be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of instance, Hubstaff doesn’t allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to an empty text field, but that information will not be mixed into reports. This means you can’t use it to find out about who is functioning, how they are functioning, and what they’re producing (aside from the number of hours monitored ). TSheets not only gives you this option, it provides you the ability to create six additional customizable advanced monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the questions at the close of every change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the application does not permit for IP address limitations, so your employees can say they’re working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they are using the cell program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I guess it is overkill to generate someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, construction, or amusement work). The software also doesn’t let users clock in via a telephone call, which is a component TSheets along with other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of employee monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and application tracking, GPS and place monitoring, and activity screenshots.
As soon as you set your customers and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or at custom intervals, for example three screenshots each minute. This applies not only to the user’s most important display but any attached monitors as well. Hubstaff doesn’t log keys however, it does monitor the activity provided through the mouse and computer keyboard, giving employers a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard in the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL monitoring, Hubstaff goes beyond just tracking time to see what websites and apps an employee opened or visited and how long they had been there. The Reports module may subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by specific tasks or projects to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and website activity, it allows you to monitor and log location for employees working in the area. While the depth of monitoring surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a helpful selection of features for companies that want a little more oversight. Hubstaff Virus
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better software accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Regrettably, if you’re trying to find a platform that goes the excess mile to allow customization, atypical data entry, or even a much more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, in case you opt for another program, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially when you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Hubstaff Virus