Intro Hubstaff Vs Asana
When picking a time tracking tool, it is important to comprehend the many different types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only as part of larger project management (PM) suites. As a result, you are paying much more cash for things such as file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you’ll find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Vs Asana
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked this day and the number of hours they’ve worked over the previous seven days. You’ll also find a list of every member, their latest tasks, and how busy they have been over the last week. This is a strong PM data visualization that lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you probably did with pen and paper through the analog era of time monitoring. Basically, if you work your change, you add time to your own timesheet, and you sign off on it. This is a pretty standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to ensure they’re actually adding hours that they worked. Admins can also set the system up to let users to start monitoring time should they haven’t clocked to the machine in a little while.
The second, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the boundaries of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within another window. In it, you can select your job, press Start, along with your own timer will begin counting. When you’re done, your action and your screenshots will be transmitted to the main hub. The native program will take a photo at random intervals of up to 3 shots per hour based on how often the admin would like to spy on workers. Screenshots can be partly fuzzy to not capture sensitive information on each grab, but enough of the display is left unsullied that you’ll still get a feeling of if the display is on work-related or play-related content. This is an annoyingly complex and complicated way to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS tracking. This provides you an summary of just how much movement was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for workers to work. You can set a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The tool’s reporting software is horribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report that lets you filter data from the above reports. When compared to the PM solutions in this class, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the application. Remember: Users do not have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong about the number of hours they worked. There’s not any reminder for supervisors to double-check each timesheet before automatic payments go out so, if you are worried about making false payments, then it is possible to set PayPal payments to manual. Hubstaff Vs Asana
Cost And Alternatives
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you want to cover them when the job is done. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment schedule supervisor, 24/7 support, and user preferences that may be handled in an employee-by-employee basis. Moreover, this program enables you to keep track of whether your employees are working by letting you record screenshots while they work in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve tested, Hubstaff is the only instrument that offered this level of insight into the way that workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from within the console. Premium clients can also use the application to make invoices and make PayPal payments automatically. Customers that pay yearly will receive two months free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added monitoring features that are unavailable in competitive tools. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups who have fewer than 100 users, and a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium degree.
If you are more interested in those hulky PM solutions, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest plan that includes time monitoring costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a fairly solid deal if you want all the excess PM features). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift supervision. For example, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users can add notes to an empty text area, but that data will not be mixed into accounts. This means that you can not use it to learn about who’s functioning, how they’re working, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to create six additional customizable advanced monitoring fields. You might even put in a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to respond to the questions at the close of each shift or else they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address restrictions, which means your workers can say they’re working from the office but they could actually be working from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to generate somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, like electronic, building, or amusement work). The software also does not let users clock via a telephone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and place tracking, and action screenshots.
Once you place your users and they download the timer app onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff doesn’t log keys but it does monitor the action provided through the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports module may subsequently run custom queries on vectors like program usage mapped against time and activity. Hubstaff integrates with project and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it allows you to monitor and log location for employees working in the field. While the depth of monitoring surveillance and data features can’t step up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful choice of attributes for companies that want a little more oversight. Hubstaff Vs Asana
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and path movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, atypical data entry, or even a much more advanced reporting structure, then Hubstaff won’t be perfect for you. In addition, in case you opt for another program, your employees will thank you for not needing them to download a secondary program for tracking time–particularly once you consider that every other instrument we examined makes this possible within the confines of their online UI. Hubstaff Vs Asana