Background Hubstaff Vs Rescuetime
When choosing a time monitoring tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of bigger project management (PM) suites. Because of this, you are paying much more cash for things such as file storage, in-app chat, progress reports, and change management. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Vs Rescuetime
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an overview of the number of hours your employees have worked that day and the number of hours they’ve worked over the past seven days. You’ll also find a list of every member, their latest tasks, and how busy they have been over the past week. This is a solid PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are getting more than enough focus and projects that are being neglected.
There are two methods to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours as you likely did with pen and paper during the analog age of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to let users to begin monitoring time if they haven’t clocked to the system in a while.
The second, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are expected to download a native desktop application that lives within another window. In it, you can choose your job, press Start, along with your timer will start counting. When you’re done, your action and your screenshots will be sent to the main hub. The native program will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin wants to spy on employees. Screenshots can be partly fuzzy not to capture sensitive information on each grab, but enough of this screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is exactly the same as it’s on the desktop program. The mobile apps let admins monitor motions via GPS tracking. This provides you an summary of just how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for employees to work. You can put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports as well as a”custom” report that lets you filter data from the aforementioned reports. In comparison to the PM options in this class, Hubstaff’s reporting is downright embarrassing so, if your goal is to understand and evolve according to when and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and funding limits. Invoices are automatically calculated and made based on the time each employee worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Users don’t need to send time for approval, therefore automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There’s no reminder for supervisors to double-check every timesheet ahead of automatic payments go out thus, if you are concerned about making bogus payments, then you can set PayPal payments to manual. Hubstaff Vs Rescuetime
Cost And Alternatives
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they operate, and what you really need to cover them as soon as the work is done. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are operating by letting you document screenshots while they function in addition to monitor keyboard and mouse activity during changes. Of the five tools we’ve analyzed, Hubstaff is the only instrument that offered this amount of insight into how employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) features for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium program includes everything you’ll find in the Basic program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the power to assign changes and delegate tasks from inside the console. Premium customers can also use the application to make invoices and create PayPal payments mechanically. Customers that pay annually will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free account, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for teams who have fewer than 100 users, along with an $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (which is a fairly solid deal if you need all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage options, and adding action levels and screen tracking. We’ll be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of instance, Hubstaff doesn’t allow advanced tracking. If you operate a trucking company and you are less concerned about the number of hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to a empty text area, but that information will not be mixed into accounts. This means that you can not use it to learn about who’s functioning, how they are working, and what they are generating (aside from the amount of hours tracked). TSheets not only provides you this option, it provides you the ability to make six extra customizable innovative tracking fields. You can also put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) And the system forces the user to reply to the queries at the close of every shift or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t permit for IP address limitations, so your employees can say they’re working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile program to monitor time). This is a normal feature that’s available in virtually every other tool we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph if they report to work. I suppose it is overkill to generate somebody take a selfie before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like retail, building, or amusement work). The program also does not allow users clock in via a telephone call, which can be a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We have touched on how some of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also offers a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and location monitoring, and activity screenshots.
Once you set your customers and they download the timer app onto their machine, the desktop app not only tracks time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not just to the user’s most important screen but any connected monitors as well. Hubstaff doesn’t log keys however, it will track the action provided through the mouse and computer keyboard, providing companies a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick an individual in the drop-down menu to view their screenshots connected with activity data.
When it comes to program and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee visited or opened and how long they had been there. The Reports section can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with project and job management tools such as Asana and Trello to filter reports from specific tasks or projects to track productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and site activity, it allows you to track and log place for workers working in the field. While the depth of monitoring surveillance and data features can not step up to a grid application for example Teramind, our Editors’ Choice for worker tracking, Hubstaff includes a useful choice of attributes for employers that want a bit more oversight. Hubstaff Vs Rescuetime
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about tracking employee behavior while on the clock, then there is no better program available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re trying to find a platform that goes the excess mile to enable customization, atypical data entry, or a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. Additionally, should you opt for another system, your employees will thank you for not needing them to obtain a secondary app for tracking time–particularly when you consider that every other instrument we reviewed makes this possible within the confines of their web-based UI. Hubstaff Vs Rescuetime