Background Hubstaff Which Monitors
When picking a time monitoring tool, it is important to understand the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services businesses. On the other hand, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you are paying a lot more money for things like file storage, in-app chat, progress reports, and shift management. On the opposite end of the spectrum, you will find pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Which Monitors
Characteristics and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves lots of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you will be taken to the main dashboard, which provides you an summary of how many hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also see a list of each member, their latest jobs, and how active they’ve been over the past week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it immediately calls to attention projects which are getting more than enough focus and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet feature, you log in your hours as you likely did with pen and paper through the analog age of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a motive to ensure they’re really adding hours they worked. Admins may also set up the system to let users to start tracking time if they have not clocked to the machine in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is using the stopwatch feature. In every solution we analyzed, this element is available within the boundaries of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that lives within another window. In it, you can choose your job, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the main hub. The native program is going to take a picture at random intervals of up to three shots per hour depending on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not capture sensitive information on every grab, but a lot of this display is left unsullied you’ll still get a sense of if the screen is on work-related or play-related content. This is an annoyingly complex and complicated way to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much movement was done by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The program’s reporting software is horribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”custom” report which allows you filter data from the above reports. When compared to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing consequently, if your target is to learn and evolve according to when and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created depending on the time each worker worked, as well as their associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time tracked within the tool. Keep in mind: Users do not need to send time for acceptance, so automatic payments will be made whether employees were right or wrong concerning the number of hours that they worked. There is not any reminder for managers to double-check each timesheet before automatic payments go out so, if you are worried about making false payments, then it is possible to set PayPal payments to guide. Hubstaff Which Monitors
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really need to cover them when the job is finished. The Basic $5-per-month plan provides you access to easy time tracking tools, an employee payment schedule manager, 24/7 support, and user preferences which may be managed in an employee-by-employee basis. Moreover, this program lets you keep track of whether your employees are working by allowing you document screenshots while they work in addition to monitor mouse and keyboard action during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the capability to assign changes and assign tasks from inside the console. Premium clients can also use the application to create invoices and create PayPal payments automatically. Customers that pay annually will receive two months free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra tracking features that are unavailable in competitive tools. TSheets offers a fundamental free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for teams with fewer than 100 users, along with an $80 foundation fee per month for teams with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more costly than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in those hulky PM alternatives, then you’ll want to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly good deal if you need all the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change supervision. For example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking company and you’re less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text area, but that data will not be mixed into accounts. This means you can not use it to find out about who is functioning, how they’re working, and what they are generating (other than the amount of hours monitored ). TSheets not only provides you this choice, it provides you the ability to create six extra customizable innovative tracking fields. You might also add a query for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the close of every change or else they will not have the ability to clock out.
As hardcore as Hubstaff is about monitoring work, the tool doesn’t allow for IP address limitations, so your workers can say they are working from the workplace but they can actually be operating from a cruise boat in the Bahamas (unless they are using the mobile app to track time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it’s overkill to make somebody take a selfie right before you start recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, especially if you’re tracking tasks done out of a computer, like electronic, building, or entertainment work). The program also doesn’t allow users clock in via a phone call, which is a component TSheets and other service providers make readily available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and place tracking, and activity screenshots.
Once you set your users and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys but it will track the activity provided through the mouse and keyboard, giving companies a calculation of how busy the worker is. This data all winds up around the Hubstaff dashboard from the Activity tab. This is where you can then select a user from the drop-down menu to see their screenshots correlated with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and programs a worker visited or opened and how long they had been there. The Reports module can subsequently run custom questions on vectors like app usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and website activity, it lets you track and log place for employees working in the area. While the thickness of monitoring surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a helpful choice of features for companies that want a little more oversight. Hubstaff Which Monitors
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better software available than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to allow customization, irregular information entry, or a much more advanced reporting structure, then Hubstaff won’t be right for you. Additionally, in case you opt for another program, your employees will thank you for not needing them to obtain a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this potential within the confines of their online UI. Hubstaff Which Monitors