Intro Hubstaff Wiki
When picking a time monitoring tool, it’s important to understand the various types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within larger project management (PM) suites. Because of this, you are paying much more cash for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Wiki
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also find a list of each member, their latest jobs, and how active they have been over the last week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects that are becoming more than enough attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to build manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you probably did with pen and paper during the analog age of time monitoring. Basically, if you work your shift, you add time to your timesheet, and you sign off on it. This is a pretty standard method of tracking time. Unfortunately, because Hubstaff does not allow you to add future time, you can not use the platform as a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a motive to ensure they’re actually adding hours that they worked. Admins may also set up the system to remind users to begin tracking time if they haven’t clocked to the machine in a while.
The second, and most frustrating, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we tested, this component is available within the confines of your internet browserevery solution that is, except for Hubstaff. With Hubstaff, you are required to download a native desktop application that resides within a separate window. In it, you can choose your job, press Start, along with your own timer will start counting. When you are done, your action and your screenshots will be sent to the main hub. The native app is going to take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partly fuzzy to not capture sensitive information on every grab, but a lot of the display is left unsullied that you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task throughout the day. Hubstaff must discover a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile apps let admins monitor movements via GPS monitoring. This provides you an overview of how much motion was done by your employee by capturing location information at distinct stages.
The Schedules tab enables you to assign times and dates for employees to work. You can set a minimum number of hours to operate, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”habit” report that lets you filter data from the aforementioned reports. In comparison to the PM options within this class, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and funding limitations. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the application. Keep in mind: Consumers do not need to send time for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There is not any reminder for managers to double-check every timesheet before automatic payments go out thus, if you are worried about making false payments, then you can place PayPal payments to manual. Hubstaff Wiki
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really want to cover them when the work is done. The Basic $5-per-month program provides you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user settings that can be managed on an employee-by-employee basis. Additionally, this plan lets you keep tabs on whether your employees are operating by letting you document screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only tool that provided this amount of insight into how employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll discover in the Basic plan, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign changes and assign tasks from inside the console. Premium customers may also use the application to create invoices and create PayPal payments mechanically. Clients that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, especially given the extra monitoring features that are unavailable in competitive resources. TSheets supplies a basic free account, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for groups with fewer than 100 users, along with a $80 foundation fee per month for groups with over a hundred users. The base fee, which Hubstaff does not charge, makes TSheets slightly more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you are more interested in these hulky PM alternatives, then you will want to pony up a little more cash. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 per month for an unlimited number of users (which is a fairly good deal if you need all of the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a internet timer, fleshing out reporting options, and adding activity levels and screen tracking. We’ll be testing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking business and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users can add notes to an empty text field, but that information will not be blended into reports. This means you can not use it to find out about who is functioning, how they’re functioning, and what they’re producing (other than the number of hours tracked). TSheets not only gives you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the queries at the close of every change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool does not allow for IP address limitations, so your workers can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make somebody take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, such as electronic, building, or amusement work). The program also does not allow users clock via a phone call, which is an element TSheets along with other service providers make readily available for workers who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time monitoring. However, the platform also offers a lot of the hallmarks of worker tracking tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program tracking, GPS and location monitoring, and action screenshots.
Once you set your customers and they download the timer program onto their server, the desktop program not only monitors time but will require screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff does not log keys but it does monitor the activity provided via the mouse and computer keyboard, providing employers a calculation of just how busy the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with activity data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and apps a worker visited or opened and how long they were there. The Reports module can subsequently run custom queries on vectors like app usage mapped against time and action. Hubstaff integrates with project and job management tools like Asana and Trello to filter reports from particular projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile app. While the mobile app can’t take screenshots or catch mobile app and website activity, it lets you monitor and log location for workers working in the area. While the thickness of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a useful choice of features for companies that want a bit more oversight. Hubstaff Wiki
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, monitor keystroke volume, and route moves via GPS monitoring.
Regrettably, if you’re looking for a platform which goes the extra mile to enable customization, irregular data entry, or even a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, should you opt for a different system, your employees will thank you for not needing them to download a secondary app for monitoring time–particularly when you consider that every other instrument we reviewed makes this possible within the boundaries of their web-based UI. Hubstaff Wiki