Intro Hubstaff Windows App
When picking a time monitoring tool, it’s important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include powerful time tracking features for professional services companies. However, the time monitoring features in such tools are available only within larger project management (PM) suites. Because of this, you are paying much more cash for things like file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff Windows App
Characteristics and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves lots of room on the side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they’ve worked over the previous seven days. You will also find a list of every member, their latest jobs, and how busy they have been over the past week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours since you probably did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you also sign off on it. This is a pretty standard method of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can not use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to need a reason to ensure they’re actually adding hours they worked. Admins may also set the system up to let users to start tracking time if they haven’t clocked to the system in a little while.
The next, and most frustrating, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we tested, this element can be found within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can select your job, press Start, along with your timer will start counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random periods of up to 3 shots per hour depending on how often the admin would like to spy on workers. Screenshots can be partly blurred not to record sensitive information on each grab, but a lot of the screen is left unsullied you’ll still get a feeling of whether the screen is really on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop app. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of just how much motion was done by your worker by capturing location information at different stages.
The Schedules tab lets you assign times and dates for employees to do the job. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The program’s reporting applications is horribly basic: You will receive access to weekly, daily, job, and member view reports in addition to a”custom” report which lets you filter data from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s reporting is downright embarrassing so, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve reached weekly staffing and budget limits. Invoices are automatically calculated and made based on the time each worker worked, as well as their related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time tracked within the application. Remember: Consumers don’t have to send time for acceptance, so automatic payments will be made whether employees were wrong or right about the amount of hours they worked. There is no reminder for supervisors to double-check every timesheet before automatic payments go out so, if you’re concerned about making bogus payments, then it is possible to place PayPal payments to manual. Hubstaff Windows App
Price And Options
Hubstaff has been constructed to give you Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really need to pay them when the work is finished. The Fundamental $5-per-month program provides you access to simple time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences that may be managed on an employee-by-employee basis. Moreover, this plan lets you keep tabs on whether or not your employees are operating by letting you record screenshots while they work as well as monitor mouse and keyboard activity during changes. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this amount of insight into the way that workers are progressing. Although keyboard and screen tracking are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The $9-per-user-per-month Premium program includes all you’ll discover in the Basic plan, but you will also have access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and assign tasks from within the console. Premium customers can also use the tool to create invoices and create PayPal payments mechanically. Clients that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is reasonably priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that costs a $16 base fee a month for groups with fewer than 100 users, along with a $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets slightly more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will want to pony up a little more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (that is a pretty good deal if you need all of the excess PM attributes ). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, including adding a internet timer, fleshing out coverage choices, and adding action levels and screen monitoring. We are going to be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke tracking, Hubstaff does not do an excellent job allowing for deeper change supervision. For example, Hubstaff does not allow advanced tracking. If you operate a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users can add notes to a empty text area, but that information won’t be blended into accounts. As a consequence, that you can not use it to learn about who is functioning, how they’re working, and what they’re producing (aside from the number of hours tracked). TSheets not only gives you this choice, it provides you the ability to make six additional customizable innovative tracking fields. You might even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the queries at the close of each change or else they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t permit for IP address limitations, which means your employees can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in almost every other tool we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I suppose it is overkill to make somebody take a selfie before you get started recording their screen and tracking their keystrokes, but TSheets lets you place this as a requirement (which makes sense, especially if you’re tracking tasks done outside of a computer, like electronic, construction, or entertainment work). The software also does not allow users clock in via a phone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Enormous Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of worker tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and location tracking, and activity screenshots.
Once you place your users and they download the timer program onto their server, the desktop app not only tracks time but will take screenshots randomly or at custom intervals, such as three screenshots per minute. This applies not only to the user’s most important screen but any attached monitors as well. Hubstaff does not log keys but it will track the activity provided through the mouse and keyboard, providing employers a calculation of how active the employee is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then select an individual in the drop-down menu to see their screenshots connected with action data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to learn what websites and programs a worker visited or opened and how long they were there. The Reports module can subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and website activity, it allows you to track and log location for workers working in the field. While the thickness of tracking surveillance and data features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful choice of attributes for employers that want a bit more oversight. Hubstaff Windows App
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there is no better program available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Regrettably, if you’re looking for a platform which goes the extra mile to allow customization, irregular information entry, or a much more sophisticated reporting structure, then Hubstaff won’t be right for you. In addition, in case you opt for a different system, your employees will thank you for not needing them to download a secondary program for tracking time–particularly once you consider that every other tool we examined makes this possible within the boundaries of their online UI. Hubstaff Windows App