Introduction Hubstaff With Trello
When choosing a time monitoring tool, it is important to comprehend the various kinds of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time monitoring features for professional services companies. However, the time monitoring features in such tools are available only within bigger project management (PM) suites. Because of this, you are paying a lot more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which starts at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Hubstaff With Trello
Characteristics and Utilization
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you log into the system, you will be taken to the main dashboard, which provides you an summary of the number of hours your employees have worked that day and the number of hours they have worked over the past seven days. You will also find a list of every member, their latest tasks, and how active they have been over the last week. This is a strong PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are getting more than sufficient attention and jobs that are being disregarded.
There are two methods to put in time in Hubstaff: You can construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log your hours as you likely did with pencil and paper through the analog age of time monitoring. Basically, if you work your change, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a motive to ensure they’re actually adding hours they worked. Admins can also set up the system to let users to begin tracking time if they haven’t clocked into the system in a little while.
The second, and most frustrating, way of monitoring time in Hubstaff is by using the stopwatch feature. In each solution we tested, this element is available within the boundaries of your web browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that resides within another window. In it, you can choose your project, press Start, along with your timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native app is going to take a picture at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on every catch, but enough of the display is left unsullied you’ll still get a feeling of if the screen is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must discover a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS apps is exactly the same as it’s on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an summary of just how much motion was done by your worker by capturing location information at distinct stages.
The Schedules tab lets you assign dates and times for employees to work. You can set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and member view reports in addition to a”custom” report that lets you filter data from the above reports. In comparison to the PM options in this class, Hubstaff’s reporting is utterly embarrassing so, if your target is to learn and evolve according to when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limitations. Invoices are automatically calculated and made depending on the time each worker worked, in addition to their associated pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Users don’t need to send time for acceptance, so automatic payments will be made whether workers were wrong or right about the number of hours they worked. There’s no reminder for managers to double-check every timesheet before automatic payments go out thus, if you’re concerned about making bogus payments, then you can set PayPal payments to guide. Hubstaff With Trello
Price And Alternatives
Hubstaff was constructed to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you really want to cover them as soon as the work is done. The Basic $5-per-month plan gives you access to simple time monitoring tools, a worker payment schedule supervisor, 24/7 support, and user settings which can be managed in an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are working by letting you record screenshots while they work as well as monitor keyboard and mouse activity during shifts. Of the five tools we’ve tested, Hubstaff is the only tool which offered this level of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the fundamental program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party software. The Premium package also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from inside the console. Premium customers may also use the application to make invoices and make PayPal payments mechanically. Clients that pay yearly will get two months free (for both cost tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee a month for groups with fewer than 100 users, along with an $80 foundation fee per month for teams with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more expensive than Hubstaff, even at Hubstaff’s Premium level.
If you’re more interested in those hulky PM solutions, then you will want to pony up a little more money. Mavenlink’s cheapest plan that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of users (which is a pretty good deal if you need all of the excess PM features). Wrike’s lowest time tracking plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a major update in late 2018 that specifically addressed specific feature weaknesses or omissions, including adding a web timer, fleshing out coverage choices, and adding action levels and monitor monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do an excellent job allowing for deeper shift oversight. By way of instance, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about how many hours a trucker drove than the distance driven, then there’s no way to manage that in Hubstaff. Users can add notes to an empty text field, but that data will not be mixed into reports. This means you can’t use it to find out about who’s functioning, how they’re working, and what they’re producing (aside from the number of hours monitored ). TSheets not only gives you this option, it gives you the ability to create six extra customizable innovative tracking fields. You might even put in a query for every single clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of every shift or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the application doesn’t allow for IP address limitations, which means your workers can say they are working from the workplace but they could actually be operating from a cruise ship in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re tracking tasks done outside of a computer, such as retail, construction, or amusement work). The software also does not allow users clock in via a phone call, which can be an element TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. But the platform also offers many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
Once you set your customers and they download the timer program onto their machine, the desktop program not only tracks time but will take screenshots randomly or in custom intervals, for example three screenshots each minute. This applies not just to the user’s most important display but any connected monitors too. Hubstaff does not log keys however, it will monitor the action provided via the mouse and computer keyboard, providing companies a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with action data.
When it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs a worker visited or opened and how long they were there. The Reports module may subsequently run custom queries on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and job management tools such as Asana and Trello to filter reports by specific tasks or projects to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile program. While the cellular app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for workers working in the area. While the depth of monitoring surveillance and data features can’t step up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a helpful selection of features for employers that want a little more oversight. Hubstaff With Trello
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better program accessible than Hubstaff. You’ll be able to log screenshots, track keystroke volume, and path moves via GPS monitoring.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, irregular information entry, or even a much more advanced reporting structure, then Hubstaff won’t be right for you. In addition, in case you choose a different system, your employees will thank you for not needing them to obtain a secondary app for tracking time–especially when you consider that every other instrument we examined makes this potential within the confines of their online UI. Hubstaff With Trello