Background Hubstaff Work
When choosing a time monitoring tool, it’s important to comprehend the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you are paying much more money for things such as file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll find pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Work
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked this day and how many hours they’ve worked over the previous seven days. You’ll also see a list of each member, their most recent tasks, and how busy they have been over the last week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient attention and projects that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet attribute, you log your hours as you likely did with pen and paper during the analog age of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a pretty standard procedure of monitoring time. Regrettably, because Hubstaff does not let you add future time, you can not use the platform for a shift organizer. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to need a motive to guarantee they’re really adding hours that they worked. Admins can also set the system up to remind users to begin tracking time should they have not clocked to the machine in a while.
The next, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In every solution we tested, this component is available within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that lives within a separate window. In it, you can select your project, press Start, and your timer will begin counting. When you are done, your action and your screenshots will be transmitted to the main hub. The native program will take a picture at random intervals of up to three shots per hour based on how frequently the admin would like to spy on workers. Screenshots can be partly blurred not to capture sensitive information on each catch, but a lot of the screen is left unsullied you’ll still get a sense of if the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually track time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for employees to do the job. It is possible to set a minimum number of hours to operate, a lunch break duration, and you can allow it to be a recurring change. The tool’s reporting applications is horribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”habit” report that allows you filter information from the above reports. When compared to the PM solutions in this class, Hubstaff’s reporting is downright embarrassing so, if your target is to learn and evolve based on if and how your employees manage time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, in addition to his or her related pay rate. It is possible to set up automatic citizenship through PayPal, which enables you to automate payments based on time monitored inside the tool. Keep in mind: Users do not have to send time for approval, therefore automatic payments will be made whether workers were right or wrong about the number of hours that they worked. There’s no reminder for managers to double-check each timesheet ahead of automatic payments go out so, if you’re worried about making bogus payments, then you can place PayPal payments to guide. Hubstaff Work
Price And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they are doing while they operate, and what you need to cover them as soon as the work is done. The Basic $5-per-month plan provides you access to easy time monitoring tools, a worker payment schedule manager, 24/7 support, and user preferences which may be managed on an employee-by-employee basis. Additionally, this program lets you keep tabs on whether or not your employees are working by letting you record screenshots while they work in addition to monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only tool which offered this level of insight into the way that employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium plan includes everything you’ll discover in the fundamental program, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party software. The Premium package also has a lightweight schedulingtool that gives administrators the capability to assign shifts and delegate tasks from inside the console. Premium customers may also use the application to make invoices and make PayPal payments mechanically. Customers that pay annually will get two months free (for both cost tiers).
In comparison to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a fundamental free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, along with an $80 foundation fee per month for groups with over 100 users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in those hulky PM solutions, then you will need to pony up a little more cash. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an unlimited number of consumers (that is a pretty solid deal if you need all the extra PM features). Wrike’s cheapest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature weaknesses or omissions, such as adding a web timer, fleshing out reporting choices, and adding action levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. By way of example, Hubstaff does not allow advanced monitoring. If you run a trucking business and you are less concerned about the number of hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to an empty text area, but that data won’t be mixed into reports. This means you can not use it to learn about who’s functioning, how they’re working, and what they are generating (aside from the amount of hours tracked). TSheets not only provides you this choice, it gives you the ability to create six extra customizable advanced monitoring fields. You can also add a query for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the user to reply to the questions at the close of each change or they will not be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t allow for IP address restrictions, so your workers can say they are working from the office but they could actually be working from a cruise boat in the Bahamas (unless they’re using the mobile app to monitor time). This is a normal feature that’s available in almost every other instrument we analyzed. Hubstaff also doesn’t enable admins to require users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie right before you get started recording their display and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as electronic, building, or entertainment work). The program also does not allow users clock in via a telephone call, which is a component TSheets and other service providers make available for workers who do not have a smartphone.
Tracking Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
Once you place your users and they download the timer app onto their machine, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s most important screen but any attached monitors too. Hubstaff does not log keys but it will monitor the activity provided via the mouse and computer keyboard, giving companies a calculation of just how busy the employee is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick an individual in the drop-down menu to see their screenshots correlated with action data.
If it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee visited or opened and how long they had been there. The Reports module can then run custom questions on vectors like app usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports by particular tasks or projects to track productivity.
One unique employee monitoring feature supplied is GPS location tracking through Hubstaff’s mobile app. While the mobile app can not take screenshots or catch mobile app and site activity, it lets you monitor and log place for workers working in the field. While the depth of tracking data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff has a useful choice of features for companies that want a little more oversight. Hubstaff Work
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will have the ability to log screenshots, track keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the extra mile to enable customization, irregular data entry, or even a more sophisticated reporting arrangement, then Hubstaff will not be perfect for you. In addition, in case you opt for another program, your employees will thank you for not needing them to download a secondary app for tracking time–particularly when you consider that every other instrument we examined makes this possible within the boundaries of their web-based UI. Hubstaff Work