Introduction Hubstaff Wrike
When picking a time tracking tool, it is important to understand the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all feature robust time tracking features for professional services businesses. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. Because of this, you are paying much more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Hubstaff Wrike
Attributes and Utilization
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked this day and the number of hours they have worked over the past seven days. You will also see a list of every member, their most recent tasks, and how active they have been over the last week. This is a strong PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient attention and projects that are being disregarded.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet feature, you log your hours as you probably did with pencil and paper during the analog era of time tracking. Basically, if you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of monitoring time. Regrettably, because Hubstaff does not allow you to add future time, you can’t use the platform as a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they’re able to induce users to require a reason to ensure they’re actually adding hours they worked. Admins can also set the system up to let users to begin tracking time should they have not clocked to the machine in a while.
The second, and most frustrating, way of monitoring moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element is available within the boundaries of your web browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re expected to download an native desktop application that resides within another window. In it, you can choose your job, press Start, and your own timer will begin counting. When you are done, your action and your screenshots will be transmitted to the principal hub. The native app is going to take a photo at random intervals of up to 3 shots per hour depending on how often the admin would like to spy on employees. Screenshots can be partly blurred to not capture sensitive information on each catch, but enough of the display is left unsullied you’ll still get a sense of whether the display is on work-related or play-related content. This can be an annoyingly complicated and complicated way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an summary of just how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab lets you assign times and dates for workers to do the job. It is possible to set a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting applications is horribly basic: You’ll get access to weekly, daily, job, and member view reports in addition to a”habit” report which lets you filter data from the above reports. In comparison to the PM solutions within this class, Hubstaff’s coverage is downright embarrassing so, if your target is to learn and evolve according to if and how your employees handle time, you would be better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications once they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, as well as his or her associated pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Consumers do not need to send time through for approval, so automatic payments will be made whether employees were right or wrong concerning the amount of hours that they worked. There’s no reminder for managers to double-check every timesheet before automatic payments go out thus, if you are concerned about making false payments, then it is possible to set PayPal payments to guide. Hubstaff Wrike
Price And Options
Hubstaff was built to provide you with Big Brother-level oversight into when employees are working, what they are doing while they work, and what you want to pay them when the job is done. The Fundamental $5-per-month plan provides you access to easy time tracking tools, a worker payment program manager, 24/7 support, and user preferences that can be handled on an employee-by-employee basis. Moreover, this program enables you to keep track of whether your employees are operating by letting you record screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we’ve tested, Hubstaff is the only instrument which offered this level of insight into how employees are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The 9-per-user-per-month Premium program includes everything you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium bundle also comes with a lightweight schedulingtool that provides administrators the power to assign shifts and assign tasks from within the console. Premium clients can also use the application to make invoices and create PayPal payments mechanically. Clients that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a basic free accounts, in addition to a $4-per-user-per-month account that charges a $16 base fee a month for groups who have fewer than 100 users, and a $80 base fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium degree.
If you’re more interested in these hulky PM solutions, then you will need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of users (which is a pretty good deal if you need all of the extra PM attributes ). Wrike’s cheapest time tracking plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a web timer, fleshing out coverage choices, and adding activity levels and screen monitoring. We are going to be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff doesn’t do a very good job allowing for deeper change oversight. For instance, Hubstaff does not allow advanced monitoring. If you run a trucking company and you’re less concerned about how many hours each trucker drove than the distance driven, then there’s no way to handle that in Hubstaff. Users may add notes to a empty text area, but that data will not be mixed into accounts. As a consequence, you can’t use it to find out about who is working, how they’re functioning, and what they’re generating (aside from the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to create six extra customizable advanced monitoring fields. You might also put in a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to reply to the questions at the close of every shift or else they will not have the ability to clock out.
As hardcore as Hubstaff is all about monitoring work, the application doesn’t allow for IP address restrictions, which means your workers can say they’re working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also doesn’t enable admins to need users to snap a photo if they report to work. I guess it is overkill to generate somebody take a selfie right before you get started recording their display and tracking their keystrokes, but TSheets enables you to set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, such as retail, construction, or entertainment work). The program also doesn’t allow users clock in via a telephone call, which can be a component TSheets and other service providers make available for workers who don’t have a smartphone.
Monitoring Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. But the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
As soon as you set your customers and they download the timer app onto their machine, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not only to the user’s main display but any attached monitors too. Hubstaff does not log keys but it will monitor the action provided via the mouse and computer keyboard, giving companies a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select a user in the drop-down menu to see their screenshots connected with activity data.
If it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what sites and apps a worker visited or opened and how long they had been there. The Reports section can subsequently run custom queries on vectors such as program usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports from specific tasks or projects to monitor productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile app. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you monitor and log place for employees working in the field. While the depth of tracking data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for worker tracking, Hubstaff has a useful selection of attributes for employers that want a bit more oversight. Hubstaff Wrike
Hubstaff is a easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clock, then there’s no better software available than Hubstaff. You will have the ability to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Unfortunately, if you’re trying to find a platform which goes the excess mile to enable customization, atypical information entry, or a much more sophisticated reporting structure, then Hubstaff won’t be perfect for you. Additionally, in case you opt for a different system, your employees will thank you for not requiring them to download a secondary app for tracking time–particularly once you consider that every other instrument we examined makes this possible within the confines of their web-based UI. Hubstaff Wrike