Background I Work Software
When choosing a time tracking tool, it is important to comprehend the many different types of tools out there. Tools like Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. However, the time monitoring features in these tools are available only within bigger project management (PM) suites. As a result, you are paying a lot more money for things such as file storage, in-app discussion, progress reports, and shift management. On the opposite end of the spectrum, you’ll discover pure play time tracking tools such as Hubstaff (which starts at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. I Work Software
Characteristics and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar that leaves lots of room around the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an summary of the number of hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest tasks, and how busy they’ve been over the last week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient focus and projects that are being disregarded.
There are two methods to add time in Hubstaff: You can build manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. Together with the timesheet attribute, you log in your hours since you likely did with pen and paper during the analog era of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Unfortunately, because Hubstaff does not let you add future time, you can’t use the platform for a shift organizer. Administrators can let users manually edit formerly submitted timesheets, and they can induce users to require a motive to ensure they’re actually adding hours they worked. Admins can also set up the system to remind users to begin tracking time if they haven’t clocked into the machine in a little while.
The next, and most bothersome, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the confines of your internet browserevery solution that’s, except for Hubstaff. With Hubstaff, you’re required to download a native desktop application that resides within a separate window. In it, you can select your project, press Start, and your timer will begin counting. When you’re done, your action and your screenshots will be sent to the main hub. The native app will take a picture at random periods of up to three shots per hour based on how often the admin wants to spy on workers. Screenshots can be partly fuzzy to not record sensitive information on every catch, but a lot of this screen is left unsullied that you’ll still get a feeling of if the display is really on work-related or play-related content. This can be an annoyingly complicated and convoluted means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must discover a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS tracking. This gives you an overview of just how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You will get access to weekly, daily, job, and member view reports as well as a”habit” report that lets you filter data from the above reports. When compared to the PM solutions within this course, Hubstaff’s reporting is utterly embarrassing consequently, if your goal is to understand and evolve according to if and how your employees manage time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and budget limits. Invoices are automatically calculated and made depending on the time each employee worked, as well as their related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the application. Keep in mind: Consumers do not need to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There is not any reminder for managers to double-check every timesheet before automatic payments move out thus, if you’re worried about making false payments, then it is possible to place PayPal payments to manual. I Work Software
Cost And Alternatives
Hubstaff has been constructed to provide you with Big Brother-level oversight into when workers are working, what they are doing while they work, and what you want to cover them as soon as the job is finished. The Fundamental $5-per-month program gives you access to easy time tracking tools, an employee payment schedule supervisor, 24/7 support, and user preferences that may be handled on an employee-by-employee basis. Moreover, this program lets you keep tabs on whether your employees are working by allowing you document screenshots while they function in addition to monitor keyboard and mouse activity during shifts. Of the five tools we tested, Hubstaff is the only tool that offered this amount of insight into how workers are progressing. Although keyboard and screen monitoring are useful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium plan includes all you’ll find in the Basic program, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also has a lightweight schedulingtool that provides administrators the power to assign changes and delegate tasks from within the console. Premium customers may also use the tool to make invoices and make PayPal payments automatically. Clients that pay yearly will receive two months free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month account that charges a $16 base fee per month for teams who have fewer than 100 users, along with a $80 base fee per month for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium degree.
If you are more interested in those hulky PM alternatives, then you’ll need to pony up a little more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of users (that is a pretty good deal if you want all of the excess PM attributes ). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a major update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage choices, and adding activity levels and monitor monitoring. We’ll be testing these features shortly and you will see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper shift oversight. For example, Hubstaff does not allow advanced monitoring. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text area, but that information will not be mixed into reports. As a consequence, you can not use it to find out about who’s working, how they’re working, and what they are producing (aside from the number of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) And the system forces the consumer to respond to the questions at the close of every shift or else they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the tool doesn’t allow for IP address limitations, so your employees can say they’re working from the office but they could actually be operating from a cruise boat in the Bahamas (unless they are using the mobile program to monitor time). This is a normal feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it’s overkill to generate someone take a selfie right before you get started recording their screen and monitoring their keystrokes, but TSheets lets you set this as a requirement (which makes sense, particularly if you’re monitoring tasks done out of a computer, like electronic, construction, or amusement work). The software also does not allow users clock in via a telephone call, which is a component TSheets along with other service providers make readily available for workers who do not have a smartphone.
Monitoring Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also has a lot of the hallmarks of employee tracking tools. Hubstaff’s employee tracking features include keystroke logging, URL and application tracking, GPS and place monitoring, and action screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it does track the action provided via the mouse and keyboard, giving employers a calculation of how busy the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual in the drop-down menu to view their screenshots connected with action data.
If it comes to application and URL tracking, Hubstaff goes beyond just tracking time to see what websites and apps an employee opened or visited and how long they had been there. The Reports section can subsequently run custom questions on vectors such as app usage mapped against time and activity. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports by specific projects or tasks to monitor productivity.
1 unique employee tracking feature offered is GPS location tracking through Hubstaff’s mobile program. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you track and log place for employees working in the area. While the depth of monitoring data and surveillance features can’t measure up to a grid application such as Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of attributes for employers that want a little more oversight. I Work Software
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path moves via GPS tracking.
Regrettably, if you’re looking for a platform which goes the excess mile to enable customization, atypical data entry, or a more sophisticated reporting arrangement, then Hubstaff will not be right for you. In addition, in case you choose another system, your employees will thank you for not requiring them to download a secondary program for tracking time–particularly when you consider that every other tool we examined makes this possible within the boundaries of their online UI. I Work Software