Intro Increase Productivity Meaning
When picking a time tracking tool, it’s important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services businesses. On the other hand, the time monitoring features in these tools are available only within bigger project management (PM) suites. Because of this, you’re paying a lot more cash for things like file storage, in-app discussion, progress reports, and shift administration. On the opposite end of the spectrum, you will discover pure play time monitoring tools such as Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice tool for time tracking. Increase Productivity Meaning
Attributes and Usage
Hubstaff’s user interface (UI) is designed with a appealing left-rail blue navigation bar which leaves plenty of room on the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an summary of how many hours your employees have worked that day and how many hours they’ve worked over the past seven days. You’ll also find a list of each member, their most recent jobs, and how active they’ve been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to focus projects which are becoming more than sufficient focus and projects that are being neglected.
There are two methods to put in time in Hubstaff: You are able to build manual timesheets with past hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop app. With the timesheet feature, you log your hours as you probably did with pencil and paper through the analog age of time tracking. Basically, if you work your shift, you add time to your own timesheet, and you sign off on it. This is a fairly standard method of monitoring time. Unfortunately, because Hubstaff doesn’t let you add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to force users to require a reason to ensure they’re really adding hours they worked. Admins can also set the system up to remind users to start monitoring time if they haven’t clocked into the machine in a little while.
The second, and most bothersome, way of tracking time in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this component is available within the boundaries of your web browser–every alternative that is, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can select your project, press Start, and your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a picture at random intervals of up to 3 shots per hour based on how often the admin wants to spy on employees. Screenshots can be partly blurred not to capture sensitive information on every grab, but enough of this screen is left unsullied you’ll still get a sense of whether the display is really on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task throughout the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it is on the desktop program. The mobile programs let admins monitor movements via GPS monitoring. This gives you an overview of just how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab lets you assign dates and times for workers to work. You can put a minimum number of hours to work, a lunch break interval, and you can allow it to be a recurring change. The tool’s reporting applications is terribly basic: You’ll get access to weekly, daily, job, and penis view reports as well as a”custom” report that allows you filter data from the aforementioned reports. In comparison to the PM options in this course, Hubstaff’s coverage is utterly embarrassing so, if your target is to understand and evolve based on if and how your employees handle time, you would be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have attained weekly staffing and budget limits. Invoices are automatically calculated and created based on the time each worker worked, in addition to their related pay rate. You can set up automatic payroll through PayPal, which lets you automate payments based on time monitored inside the tool. Keep in mind: Users don’t need to send time for acceptance, so automatic payments will be made whether workers were right or wrong about the number of hours they worked. There is no reminder for supervisors to double-check every timesheet ahead of automatic payments move out thus, if you’re concerned about making false payments, then you can set PayPal payments to manual. Increase Productivity Meaning
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you really want to cover them when the work is finished. The Fundamental $5-per-month program gives you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Additionally, this plan enables you to keep tabs on whether your employees are working by letting you record screenshots while they function in addition to monitor keyboard and mouse action during changes. Of the five tools we’ve tested, Hubstaff is the only instrument that provided this level of insight into how employees are progressing. Although screen and keyboard monitoring are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be wanted (more about this later).
The $9-per-user-per-month Premium program includes everything you’ll find in the fundamental plan, but you’ll also get access to Hubstaff’s application programming interface (API) to integrate the application with other third-party applications. The Premium bundle also has a lightweight schedulingtool that gives administrators the power to assign shifts and assign tasks from inside the console. Premium clients can also use the application to make invoices and create PayPal payments automatically. Clients that pay yearly will get two weeks free (for both price tiers).
In comparison to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, especially given the added tracking features that are unavailable in competitive tools. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that charges a $16 base fee per month for teams who have fewer than 100 users, along with an $80 base fee monthly for teams with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even at Hubstaff’s Premium degree.
If you’re more interested in those hulky PM solutions, then you’ll want to pony up a bit more money. Mavenlink’s cheapest plan that includes time tracking costs $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an infinite number of consumers (that is a fairly solid deal if you want all of the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the company has released a significant update in late 2018 that specifically addressed specific feature weaknesses or omissions, such as adding a web timer, fleshing out coverage options, and adding activity levels and screen tracking. We are going to be testing these features shortly and you’ll see the results in an upcoming update to this review.
Besides its draconian screengrab and keystroke monitoring, Hubstaff does not do a very good job allowing for deeper change oversight. By way of example, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle that in Hubstaff. Users may add notes to a empty text area, but that information won’t be blended into accounts. This means you can not use it to find out about who is working, how they are functioning, and what they are producing (aside from the number of hours tracked). TSheets not only provides you this option, it provides you the ability to create six additional customizable advanced monitoring fields. You can even put in a query for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to reply to the questions at the close of every change or they won’t be able to clock out.
As hardcore as Hubstaff is about tracking work, the application does not permit for IP address restrictions, so your workers can say they are working from the workplace but they could actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in almost every other tool we analyzed. Hubstaff also does not enable admins to require users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie before you start recording their display and tracking their keystrokes, but TSheets enables you to place this as a necessity (which makes sense, particularly if you’re monitoring tasks done outside of a computer, like retail, building, or amusement work). The software also does not allow users clock via a phone call, which can be a component TSheets and other service providers make available for employees who do not have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time monitoring. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring features include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
As soon as you place your customers and they download the timer program onto their machine, the desktop program not only monitors time but will take screenshots randomly or in custom intervals, such as three screenshots per minute. This applies not only to the user’s main display but any connected monitors too. Hubstaff doesn’t log keys but it will track the action provided via the mouse and keyboard, providing companies a calculation of how busy the employee is. This data all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then select an individual from the drop-down menu to see their screenshots connected with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to see what websites and programs an employee opened or visited and how long they had been there. The Reports module may subsequently run custom queries on vectors such as app usage mapped against time and action. Hubstaff incorporates with project and task management tools like Asana and Trello to filter reports by particular projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile program. While the cellular app can not take screenshots or capture mobile app and site activity, it lets you monitor and log place for workers working in the area. While the thickness of tracking surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of attributes for employers that want a little more oversight. Increase Productivity Meaning
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you are diligent about monitoring employee behaviour while on the clock, then there’s no better software accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and path moves via GPS tracking.
Unfortunately, if you’re looking for a platform that goes the excess mile to enable customization, atypical data entry, or even a more sophisticated reporting structure, then Hubstaff will not be right for you. In addition, in case you opt for another system, your employees will thank you for not needing them to obtain a secondary program for monitoring time–particularly once you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Increase Productivity Meaning