Introduction Is Hubstaff Good
When picking a time monitoring tool, it’s important to comprehend the various types of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all include robust time tracking features for professional services companies. However, the time monitoring features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying a lot more money for things like file storage, in-app chat, progress reports, and shift administration. On the opposite end of the spectrum, you’ll discover pure play time monitoring tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice instrument for time tracking. Is Hubstaff Good
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar that leaves lots of room around the side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You’ll also find a list of each member, their latest jobs, and how active they’ve been over the past week. This is a strong PM data visualization that allows you immediately differentiate between workhorses and do-nothings, and it instantly calls to attention projects which are becoming more than enough focus and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop app. Together with the timesheet attribute, you log your hours as you likely did with pen and paper during the analog age of time tracking. Essentially, you work your shift, you add the time to your timesheet, and you sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t let you add future time, you can not use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they can force users to need a reason to guarantee they’re actually adding hours they worked. Admins may also set the system up to remind users to start monitoring time should they haven’t clocked into the machine in a little while.
The second, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we tested, this element can be found within the confines of your web browser–every alternative that’s, except for Hubstaff. With Hubstaff, you are expected to download an native desktop application that lives within a separate window. In it, you can choose your job, press Start, along with your timer will start counting. When you are done, your activity and your screenshots will be transmitted to the principal hub. The native program is going to take a photo at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly fuzzy to not record sensitive information on every catch, but a lot of the display is left unsullied that you’ll still get a feeling of whether the screen is on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop program. The mobile programs let admins monitor motions via GPS monitoring. This provides you an overview of just how much motion was performed by your employee by capturing location data at distinct stages.
The Schedules tab lets you assign dates and times for workers to work. You can set a minimum number of hours to work, a lunch break interval, and you can make it a recurring shift. The tool’s reporting applications is horribly basic: You’ll get access to weekly, daily, project, and member view reports in addition to a”habit” report which lets you filter data from the above reports. When compared to the PM solutions in this class, Hubstaff’s coverage is downright embarrassing consequently, if your goal is to learn and evolve based on when and how your employees handle time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they have reached weekly staffing and funding limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time tracked inside the application. Remember: Consumers don’t need to send time for approval, therefore automatic payments will be made whether employees were wrong or right concerning the number of hours that they worked. There’s no reminder for supervisors to double-check every timesheet before automatic payments move out so, if you are worried about making bogus payments, then you can set PayPal payments to guide. Is Hubstaff Good
Price And Options
Hubstaff has been built to provide you with Big Brother-level oversight into when employees are working, what they’re doing while they work, and what you really want to pay them when the work is done. The Fundamental $5-per-month plan gives you access to simple time tracking tools, a worker payment program manager, 24/7 support, and user settings which may be managed in an employee-by-employee basis. Additionally, this program enables you to keep track of whether or not your employees are operating by letting you record screenshots while they work in addition to monitor keyboard and mouse activity during shifts. Of the five tools we’ve analyzed, Hubstaff is the only instrument which provided this amount of insight into how employees are progressing. Although keyboard and screen tracking are useful (albeit over-reaching) features for a change monitor, Hubstaff’s implementation leaves much to be desired (more about this later).
The $9-per-user-per-month Premium program includes all you’ll find in the fundamental program, but you will also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party software. The Premium package also has a lightweight schedulingtool that provides administrators the capability to assign changes and delegate tasks from inside the console. Premium clients may also use the tool to make invoices and create PayPal payments mechanically. Customers that pay yearly will receive two weeks free (for both price tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, particularly given the added tracking features that are unavailable in competitive resources. TSheets supplies a fundamental free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for groups with fewer than 100 users, and an $80 foundation fee monthly for teams with more than a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you are more interested in these hulky PM solutions, then you will need to pony up a bit more cash. Mavenlink’s cheapest program that includes time tracking prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of users (that is a pretty solid deal if you want all of the extra PM features). Wrike’s lowest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out reporting options, and adding action levels and screen monitoring. We are going to be analyzing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about how many hours each trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text area, but that information will not be blended into reports. As a consequence, you can’t use it to find out about who’s functioning, how they’re working, and what they’re producing (other than the number of hours tracked). TSheets not only provides you this option, it provides you the ability to create six extra customizable advanced monitoring fields. You can even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the close of each change or else they won’t have the ability to clock out.
As hardcore as Hubstaff is all about tracking work, the tool doesn’t permit for IP address limitations, which means your employees can say they are working from the workplace but they can actually be operating from a cruise ship in the Bahamas (unless they are using the mobile app to monitor time). This is a normal feature that’s available in virtually every other instrument we analyzed. Hubstaff also doesn’t enable admins to need users to snap a photograph when they report to work. I suppose it is overkill to generate somebody take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to set this as a necessity (which makes sense, especially if you’re monitoring tasks done out of a computer, like electronic, construction, or amusement work). The program also doesn’t let users clock in via a phone call, which is a component TSheets and other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like features factor into time monitoring. But the platform also offers a lot of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application tracking, GPS and place tracking, and activity screenshots.
As soon as you set your users and they download the timer app onto their server, the desktop app not only monitors time but will require screenshots randomly or in custom intervals, for example three screenshots per minute. This applies not just to the user’s main display but any attached monitors too. Hubstaff doesn’t log keys but it does track the action provided via the mouse and computer keyboard, providing employers a calculation of just how busy the employee is. This info all winds up around the Hubstaff dashboard from the Task tab. This is where you can then pick a user from the drop-down menu to see their screenshots correlated with action data.
When it comes to application and URL monitoring, Hubstaff goes beyond simply tracking time to learn what sites and apps an employee visited or opened and how long they were there. The Reports module may then run custom questions on vectors such as program usage mapped against time and activity. Hubstaff incorporates with job and task management tools like Asana and Trello to filter reports by particular tasks or projects to monitor productivity.
One unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can not take screenshots or catch mobile app and site activity, it allows you to monitor and log place for employees working in the area. While the depth of monitoring data and surveillance features can’t measure up to a powerhouse tool such as Teramind, our Editors’ Choice for worker monitoring, Hubstaff includes a useful choice of features for employers that want a little more oversight. Is Hubstaff Good
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you’re diligent about tracking employee behaviour while on the clockthen there is no better program accessible than Hubstaff. You will be able to log screenshots, track keystroke volume, and route movements via GPS monitoring.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, atypical information entry, or even a much more sophisticated reporting arrangement, then Hubstaff won’t be right for you. In addition, should you choose another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially once you consider that every other tool we reviewed makes this potential within the boundaries of their online UI. Is Hubstaff Good