Intro Jiffy App
When choosing a time tracking tool, it is important to understand the various kinds of tools available. Tools such as Mavenlink, Wrike, and Zoho Projects all feature robust time monitoring features for professional services companies. However, the time tracking features in these tools are available only as part of bigger project management (PM) suites. Because of this, you’re paying a lot more money for things like file storage, in-app chat, progress reports, and change administration. On the opposite end of the spectrum, you will discover pure play time tracking tools like Hubstaff (which begins at $5 a month per user) and TSheets, our Editors’ Choice tool for time tracking. Jiffy App
Attributes and Usage
Hubstaff’s user interface (UI) was created with an attractive left-rail blue navigation bar which leaves plenty of room on the right-hand side of your display for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they’ve worked over the past seven days. You will also find a list of each member, their most recent jobs, and how active they’ve been over the past week. This is a solid PM data visualization which lets you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are getting more than sufficient attention and jobs that are being neglected.
There are two ways to add time in Hubstaff: You can construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log in your hours since you likely did with pen and paper during the analog era of time monitoring. Basically, if you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a pretty standard procedure of tracking time. Regrettably, because Hubstaff doesn’t allow you to add future time, you can not use the platform for a shift planner. Administrators can let users manually edit formerly submitted timesheets, and they can force users to require a motive to ensure they’re really adding hours they worked. Admins can also set up the system to remind users to start tracking time if they haven’t clocked into the system in a little while.
The second, and most frustrating, way of monitoring moment in Hubstaff is using the stopwatch feature. In every solution we tested, this element can be found within the confines of your internet browser–every solution that is, except for Hubstaff. With Hubstaff, you are required to download an native desktop application that lives within another window. In it, you can select your project, press Start, and your own timer will start counting. When you’re done, your activity and your screenshots will be sent to the principal hub. The native program is going to take a picture at random intervals of up to three shots per hour depending on how frequently the admin wants to spy on workers. Screenshots can be partially fuzzy not to record sensitive information on each grab, but a lot of the screen is left unsullied that you’ll still get a sense of if the display is on work-related or play-related content. This is an annoyingly complicated and complicated means to manually monitor time, especially if you’re jumping from task to task through the day. Hubstaff must find a way to bring the stopwatch and also screengrab components to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is precisely the same as it’s on the desktop app. The mobile apps let admins monitor movements via GPS tracking. This gives you an summary of how much motion was performed by your worker by capturing location information at different stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to put a minimum number of hours to operate, a lunch break interval, and you’ll be able to make it a recurring shift. The program’s reporting software is terribly basic: You will receive access to weekly, daily, project, and penis view reports in addition to a”custom” report that lets you filter data from the aforementioned reports. When compared to the PM options within this course, Hubstaff’s reporting is downright embarrassing consequently, if your target is to understand and evolve based on when and how your employees manage time, you’d be better off working using Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve reached weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each worker worked, in addition to his or her related pay rate. It is possible to set up automatic payroll through PayPal, which enables you to automate payments based on time tracked inside the application. Remember: Users do not have to send time through for acceptance, therefore automatic payments will be made whether workers were right or wrong concerning the amount of hours they worked. There is not any reminder for managers to double-check every timesheet ahead of automatic payments move out so, if you’re worried about making bogus payments, then you can set PayPal payments to manual. Jiffy App
Price And Alternatives
Hubstaff was constructed to give you Big Brother-level oversight into when workers are working, what they’re doing while they work, and what you really want to cover them when the work is finished. The Fundamental $5-per-month program gives you access to easy time monitoring tools, an employee payment schedule manager, 24/7 support, and user preferences which may be managed in an employee-by-employee basis. Moreover, this plan enables you to keep track of whether your employees are working by allowing you record screenshots while they function as well as monitor mouse and keyboard action during changes. Of the five tools we analyzed, Hubstaff is the only instrument that offered this amount of insight into how workers are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift screen, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes everything you’ll find in the Basic program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the application with other third party software. The Premium bundle also has a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers can also use the application to make invoices and create PayPal payments automatically. Customers that pay annually will get two weeks free (for both price tiers).
Compared to TSheets, its nearest competition in our roundup, Hubstaff is fairly priced, especially given the added tracking features that are unavailable in competitive resources. TSheets offers a basic free account, as well as a $4-per-user-per-month account that charges a $16 base fee per month for groups with fewer than 100 users, along with a $80 base fee per month for teams with more than 100 users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in these hulky PM solutions, then you will want to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring costs $39 per user per month. Zoho’s cheapest time monitoring plan is $25 a month for an infinite number of consumers (which is a fairly good deal if you want all of the extra PM features). Wrike’s cheapest time tracking plan prices $24.80 per user per month.
What Ought to Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a major upgrade in late 2018 that specifically addressed specific feature flaws or omissions, such as adding a internet timer, fleshing out reporting choices, and adding activity levels and screen monitoring. We’ll be testing these attributes shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke monitoring, Hubstaff does not do an excellent job allowing for deeper change oversight. By way of instance, Hubstaff doesn’t allow advanced monitoring. If you operate a trucking business and you’re less concerned about the number of hours a trucker drove than the distance driven, then there is no way to manage this in Hubstaff. Users may add notes to an empty text field, but that information won’t be mixed into reports. As a consequence, you can not use it to find out about who is working, how they are working, and what they’re generating (other than the amount of hours monitored ). TSheets not only provides you this option, it gives you the ability to make six additional customizable innovative monitoring fields. You might also add a question for every single clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the user to respond to the questions at the end of every change or they won’t be able to clock out.
As hardcore as Hubstaff is all about monitoring work, the tool doesn’t permit for IP address limitations, which means your workers can say they’re working from the office but they can actually be working from a cruise boat in the Bahamas (unless they’re using the cell app to monitor time). This is a normal feature that’s available in virtually every other instrument we tested. Hubstaff also doesn’t enable admins to require users to snap a photo when they report to work. I guess it’s overkill to generate somebody take a selfie before you get started recording their display and monitoring their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, particularly if you’re tracking tasks done out of a computer, such as retail, construction, or entertainment work). The program also doesn’t let users clock via a phone call, which can be a component TSheets and other service providers make readily available for employees who don’t have a smartphone.
Monitoring Employee Work
We have touched on how a number of Hubstaff’s more Big Brother-like features factor into time tracking. However, the platform also has many of the hallmarks of worker monitoring tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and activity screenshots.
As soon as you place your customers and they download the timer program onto their server, the desktop program not only tracks time but will require screenshots randomly or in custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any attached monitors too. Hubstaff does not log keys however, it will track the activity provided through the mouse and keyboard, providing companies a calculation of just how active the worker is. This info all winds up on the Hubstaff dashboard from the Activity tab. This is where you can then pick a user in the drop-down menu to see their screenshots correlated with activity data.
When it comes to program and URL tracking, Hubstaff goes beyond simply tracking time to see what websites and programs an employee visited or opened and how long they were there. The Reports module may subsequently run custom queries on vectors such as app usage mapped against time and action. Hubstaff integrates with job and task management tools like Asana and Trello to filter reports from specific projects or tasks to track productivity.
One unique employee monitoring feature offered is GPS location tracking through Hubstaff’s mobile app. While the mobile app can’t take screenshots or capture mobile app and site activity, it lets you monitor and log place for employees working in the area. While the thickness of monitoring data and surveillance features can not measure up to a powerhouse tool for example Teramind, our Editors’ Choice for employee monitoring, Hubstaff has a useful selection of features for companies that want a bit more oversight. Jiffy App
Hubstaff is an easy-to-administer, feature-rich, time monitoring tool. If you are diligent about monitoring employee behavior while on the clock, then there is no better program accessible than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route moves via GPS tracking.
Regrettably, if you’re trying to find a platform which goes the extra mile to allow customization, atypical information entry, or a more advanced reporting arrangement, then Hubstaff won’t be right for you. In addition, should you choose a different system, your employees will thank you for not needing them to download a secondary program for tracking time–particularly once you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Jiffy App