Intro Job Time Tracker
When choosing a time tracking tool, it’s important to comprehend the various types of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all feature powerful time tracking features for professional services companies. However, the time tracking features in such tools are available only within bigger project management (PM) suites. Because of this, you’re paying much more money for things such as file storage, in-app discussion, progress reports, and change administration. On the opposite end of the spectrum, you will find pure play time tracking tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Job Time Tracker
Attributes and Usage
Hubstaff’s user interface (UI) is designed with an attractive left-rail blue navigation bar that leaves lots of room on the right-hand side of your display for data entry and analysis. When you first log into the system, you’ll be taken to the main dashboard, which gives you an overview of how many hours your employees have worked this day and the number of hours they have worked over the previous seven days. You’ll also see a list of every member, their most recent tasks, and how busy they have been over the last week. This is a solid PM data visualization which allows you immediately differentiate between workhorses and do-nothings, and it immediately calls to focus projects that are becoming more than sufficient focus and projects that are being neglected.
There are two ways to put in time in Hubstaff: You are able to construct manual timesheets with past hours worked, or you can use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet feature, you log your hours since you likely did with pencil and paper during the analog age of time monitoring. Essentially, you work your shift, you add the time to your own timesheet, and you also sign off on it. This is a fairly standard procedure of tracking time. Regrettably, because Hubstaff does not let you add future time, you can’t use the platform as a shift organizer. Administrators can allow users manually edit formerly submitted timesheets, and they’re able to force users to require a reason to guarantee they’re actually adding hours that they worked. Admins can also set up the system to remind users to start tracking time should they have not clocked into the machine in a while.
The next, and most bothersome, way of tracking moment in Hubstaff is using the stopwatch feature. In each solution we analyzed, this component can be found within the confines of your web browserevery solution that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within a separate window. In it, you can select your project, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the principal hub. The native app will take a photo at random periods of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partially fuzzy to not capture sensitive information on every grab, but a lot of the screen is left unsullied you’ll still get a feeling of if the screen is really on work-related or play-related content. This can be an annoyingly complicated and convoluted way to manually track time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and also screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real time on Hubstaff’s Android and iOS programs is exactly the same as it is on the desktop app. The mobile apps let admins monitor movements via GPS monitoring. This gives you an summary of how much motion was done by your employee by capturing location data at distinct stages.
The Schedules tab enables you to assign times and dates for workers to work. You can put a minimum number of hours to operate, a lunch break interval, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is horribly basic: You’ll receive access to weekly, daily, project, and penis view reports in addition to a”custom” report which lets you filter information from the aforementioned reports. When compared to the PM solutions within this class, Hubstaff’s reporting is utterly embarrassing so, if your goal is to understand and evolve based on if and how your employees manage time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and funding limits. Invoices are automatically calculated and made depending on the time each worker worked, as well as his or her associated pay rate. You can set up automatic citizenship through PayPal, which lets you automate payments based on time monitored inside the tool. Remember: Users do not have to send time for approval, so automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There’s not any reminder for managers to double-check each timesheet before automatic payments move out thus, if you are concerned about making bogus payments, then it is possible to set PayPal payments to guide. Job Time Tracker
Price And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when employees are working, what they are doing while they operate, and what you need to pay them as soon as the job is done. The Basic $5-per-month program gives you access to simple time monitoring tools, a worker payment schedule manager, 24/7 support, and user preferences that can be handled in an employee-by-employee basis. Moreover, this plan enables you to keep tabs on whether or not your employees are working by letting you record screenshots while they function in addition to monitor mouse and keyboard action during changes. Of the five tools we tested, Hubstaff is the only instrument which provided this amount of insight into the way that employees are progressing. Although screen and keyboard tracking are helpful (albeit over-reaching) attributes for a shift monitor, Hubstaff’s implementation leaves much to be desired (more on this later).
The 9-per-user-per-month Premium plan includes all you’ll find in the fundamental plan, but you’ll also have access to Hubstaff’s application programming interface (API) to integrate the tool with other third party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and delegate tasks from inside the console. Premium customers can also use the tool to make invoices and make PayPal payments mechanically. Clients that pay annually will get two weeks free (for both cost tiers).
Compared to TSheets, its nearest competitor in our roundup, Hubstaff is fairly priced, especially given the added monitoring features that are unavailable in competitive tools. TSheets offers a basic free accounts, as well as a $4-per-user-per-month accounts that costs a $16 base fee per month for groups with fewer than 100 users, and an $80 foundation fee monthly for groups with over a hundred users. The base fee, which Hubstaff doesn’t charge, makes TSheets marginally more expensive than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you will want to pony up a bit more money. Mavenlink’s cheapest plan that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 per month for an infinite number of consumers (which is a pretty solid deal if you want all the excess PM features). Wrike’s cheapest time monitoring plan prices $24.80 per user per month.
What Should Be Added
Editor’s note: Since our first overview of Hubstaff, the business has released a significant update in late 2018 that specifically addressed certain feature flaws or omissions, such as adding a web timer, fleshing out coverage options, and adding action levels and monitor monitoring. We are going to be analyzing these features shortly and you’ll see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff does not do a very good job allowing for deeper change supervision. By way of instance, Hubstaff does not allow advanced monitoring. If you operate a trucking business and you’re less concerned about how many hours each trucker drove than the distance driven, then there is no way to manage that in Hubstaff. Users can add notes to a empty text area, but that data will not be blended into accounts. This means you can not use it to learn about who’s functioning, how they’re functioning, and what they’re generating (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to create six additional customizable innovative monitoring fields. You can even put in a question for every clock-out (i.e.,”Was there an episode? Yes. No.”) Along with the system forces the consumer to reply to the questions at the end of each shift or they will not have the ability to clock out.
As hardcore as Hubstaff is about tracking work, the application does not allow for IP address limitations, so your employees can say they’re working from the office but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell app to track time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to need users to snap a photo if they report to work. I suppose it is overkill to make someone take a selfie right before you start recording their screen and tracking their keystrokes, but TSheets enables you to place this as a requirement (which makes sense, especially if you’re monitoring tasks done outside of a computer, such as retail, construction, or amusement work). The software also doesn’t let users clock in via a telephone call, which is an element TSheets and other service providers make available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how a number of Hubstaff’s more Big Brother-like attributes factor into time tracking. However, the platform also offers many of the hallmarks of employee tracking tools. Hubstaff’s employee monitoring attributes include keystroke logging, URL and application monitoring, GPS and location monitoring, and action screenshots.
Once you place your customers and they download the timer app onto their machine, the desktop program not only tracks time but will require screenshots randomly or at custom intervals, for example three screenshots per minute. This applies not only to the user’s main screen but any attached monitors as well. Hubstaff doesn’t log keys however, it does track the activity provided via the mouse and keyboard, providing companies a calculation of just how active the employee is. This data all winds up on the Hubstaff dashboard in the Activity tab. This is where you can then pick a user from the drop-down menu to see their screenshots connected with action data.
When it comes to program and URL tracking, Hubstaff goes beyond just tracking time to learn what websites and programs a worker opened or visited and how long they had been there. The Reports module may then run custom queries on vectors like program usage mapped against time and action. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee monitoring feature supplied is GPS location monitoring through Hubstaff’s mobile program. While the cellular app can’t take screenshots or catch mobile app and site activity, it lets you track and log location for employees working in the area. While the depth of tracking surveillance and data features can not measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff has a helpful selection of features for companies that want a little more oversight. Job Time Tracker
Hubstaff is a easy-to-administer, feature-rich, time tracking tool. If you’re diligent about tracking employee behavior while on the clockthen there is no better software available than Hubstaff. You will be able to log screenshots, monitor keystroke volume, and path movements via GPS tracking.
Unfortunately, if you’re looking for a platform which goes the excess mile to allow customization, irregular data entry, or a much more advanced reporting structure, then Hubstaff will not be right for you. Additionally, in case you choose another program, your employees will thank you for not requiring them to obtain a secondary program for tracking time–especially when you consider that every other tool we reviewed makes this possible within the confines of their web-based UI. Job Time Tracker