Intro Keep Hubstaff Counter Showing Windows
When picking a time monitoring tool, it’s important to comprehend the many different kinds of tools out there. Tools such as Mavenlink, Wrike, and Zoho Projects all include powerful time monitoring features for professional services businesses. However, the time tracking features in such tools are available only as part of larger project management (PM) suites. As a result, you’re paying much more cash for things like file storage, in-app discussion, progress reports, and change management. On the opposite end of the spectrum, you’ll find pure play time monitoring tools like Hubstaff (which begins at $5 per month per user) and TSheets, our Editors’ Choice instrument for time tracking. Keep Hubstaff Counter Showing Windows
Attributes and Usage
Hubstaff’s user interface (UI) was created with a appealing left-rail blue navigation bar that leaves plenty of room around the right-hand side of your screen for data entry and analysis. When you log into the system, you’ll be taken to the main dashboard, which provides you an overview of how many hours your employees have worked that day and how many hours they have worked over the past seven days. You’ll also find a list of every member, their latest tasks, and how busy they’ve been over the last week. This is a solid PM data visualization that lets you instantly differentiate between workhorses and do-nothings, and it instantly calls to focus projects that are getting more than sufficient attention and projects that are being disregarded.
There are two ways to add time in Hubstaff: You are able to construct manual timesheets with previous hours worked, or you may use the stopwatch feature on Hubstaff’s native desktop program. With the timesheet attribute, you log your hours since you probably did with pen and paper during the analog era of time monitoring. Essentially, you work your shift, you add the time to your timesheet, and you also sign off on it. This is a fairly standard method of tracking time. Unfortunately, because Hubstaff doesn’t allow you to add future time, you can’t use the platform for a shift planner. Administrators can allow users manually edit previously submitted timesheets, and they’re able to induce users to require a motive to ensure they’re actually adding hours that they worked. Admins can also set up the system to remind users to begin tracking time if they have not clocked into the machine in a little while.
The next, and most frustrating, way of tracking moment in Hubstaff is by using the stopwatch feature. In each solution we analyzed, this element can be found within the boundaries of your internet browserevery alternative that is, except for Hubstaff. With Hubstaff, you’re required to download an native desktop application that resides within another window. In it, you can select your project, press Start, and your timer will start counting. When you’re done, your activity and your screenshots will be transmitted to the main hub. The native app is going to take a picture at random intervals of up to 3 shots per hour depending on how frequently the admin would like to spy on employees. Screenshots can be partly blurred to not record sensitive information on every catch, but enough of this screen is left unsullied you’ll still get a feeling of whether the display is really on work-related or play-related content. This can be an annoyingly complicated and complicated means to manually monitor time, particularly if you’re jumping from task to task through the day. Hubstaff must find a way to add the stopwatch and screengrab elements to the cloud-based architecture to simplify ease of use.
Tracking time in real-time on Hubstaff’s Android and iOS apps is precisely the same as it’s on the desktop app. The mobile apps let admins monitor motions via GPS tracking. This gives you an summary of how much movement was performed by your worker by capturing location data at distinct stages.
The Schedules tab enables you to assign dates and times for workers to do the job. It is possible to put a minimum number of hours to work, a lunch break duration, and you’ll be able to allow it to be a recurring shift. The program’s reporting applications is terribly basic: You will receive access to weekly, daily, project, and penis view reports as well as a”custom” report that lets you filter information from the aforementioned reports. In comparison to the PM solutions in this class, Hubstaff’s coverage is downright embarrassing so, if your target is to understand and evolve based on if and how your employees handle time, you’d be much better off working with Zoho Projects, our Editors’ Choice for PM.
Admins receive notifications when they’ve attained weekly staffing and budget limitations. Invoices are automatically calculated and created based on the time each employee worked, as well as their related pay rate. It is possible to set up automatic payroll through PayPal, which lets you automate payments based on time monitored within the application. Keep in mind: Users don’t need to send time for acceptance, therefore automatic payments will be made whether workers were wrong or right about the number of hours that they worked. There’s not any reminder for managers to double-check each timesheet ahead of automatic payments go out thus, if you are worried about making bogus payments, then you can place PayPal payments to guide. Keep Hubstaff Counter Showing Windows
Cost And Alternatives
Hubstaff has been built to give you Big Brother-level oversight into when workers are working, what they are doing while they work, and what you need to pay them when the job is done. The Basic $5-per-month program provides you access to simple time tracking tools, a worker payment program supervisor, 24/7 support, and user preferences which can be managed in an employee-by-employee basis. Moreover, this program enables you to keep tabs on whether or not your employees are operating by allowing you record screenshots while they function in addition to monitor mouse and keyboard activity during changes. Of the five tools we tested, Hubstaff is the only instrument which provided this amount of insight into how workers are progressing. Although screen and keyboard monitoring are helpful (albeit over-reaching) attributes for a change screen, Hubstaff’s implementation leaves much to be wanted (more on this later).
The 9-per-user-per-month Premium program includes all you’ll discover in the fundamental program, but you will also get access to Hubstaff’s application programming interface (API) to integrate the tool with other third-party applications. The Premium bundle also comes with a lightweight schedulingtool that gives administrators the capability to assign changes and assign tasks from within the console. Premium customers may also use the tool to create invoices and make PayPal payments automatically. Customers that pay yearly will get two weeks free (for both cost tiers).
Compared to TSheets, its closest competitor in our roundup, Hubstaff is reasonably priced, particularly given the extra monitoring features that are unavailable in competitive tools. TSheets offers a basic free account, as well as a $4-per-user-per-month accounts that costs a $16 base fee a month for teams with fewer than 100 users, and a $80 base fee per month for groups with more than a hundred users. The base fee, which Hubstaff does not charge, makes TSheets marginally more costly than Hubstaff, even in Hubstaff’s Premium level.
If you’re more interested in those hulky PM alternatives, then you’ll need to pony up a bit more money. Mavenlink’s cheapest program that includes time monitoring prices $39 per user per month. Zoho’s cheapest time tracking plan is $25 a month for an unlimited number of consumers (that is a fairly solid deal if you need all the excess PM features). Wrike’s lowest time monitoring plan costs $24.80 per user per month.
What Should Be Added
Editor’s note: Since our original review of Hubstaff, the business has released a significant upgrade in late 2018 that specifically addressed certain feature flaws or omissions, including adding a internet timer, fleshing out coverage options, and adding action levels and screen tracking. We’ll be testing these attributes shortly and you will see the results in an upcoming update to this review.
Aside from its draconian screengrab and keystroke tracking, Hubstaff doesn’t do an excellent job allowing for deeper shift supervision. By way of example, Hubstaff does not allow advanced tracking. If you run a trucking company and you are less concerned about the number of hours a trucker drove than the distance driven, then there is no way to handle this in Hubstaff. Users may add notes to an empty text field, but that information will not be mixed into accounts. This means you can’t use it to find out about who is working, how they are functioning, and what they are generating (other than the amount of hours tracked). TSheets not only provides you this option, it gives you the ability to make six extra customizable advanced tracking fields. You can even add a question for every clock-out (i.e.,”Was there an incident? Yes. No.”) Along with the system forces the user to respond to the queries at the end of each shift or they will not be able to clock out.
As hardcore as Hubstaff is about monitoring work, the tool does not permit for IP address restrictions, so your workers can say they are working from the workplace but they can actually be working from a cruise ship in the Bahamas (unless they’re using the cell program to monitor time). This is a standard feature that’s available in virtually every other tool we tested. Hubstaff also does not enable admins to require users to snap a photograph when they report to work. I guess it’s overkill to make someone take a selfie right before you start recording their screen and monitoring their keystrokes, but TSheets lets you place this as a necessity (which makes sense, particularly if you’re tracking tasks done outside of a computer, like electronic, construction, or amusement work). The program also doesn’t let users clock via a telephone call, which is a component TSheets along with other service providers make readily available for employees who don’t have a smartphone.
Tracking Employee Work
We’ve touched on how some of Hubstaff’s more Big Brother-like features factor into time monitoring. However, the platform also has a lot of the hallmarks of worker monitoring tools. Hubstaff’s employee tracking attributes include keystroke logging, URL and program monitoring, GPS and place monitoring, and action screenshots.
As soon as you set your customers and they download the timer program onto their machine, the desktop app not only monitors time but will take screenshots randomly or at custom intervals, such as three screenshots each minute. This applies not just to the user’s most important display but any attached monitors as well. Hubstaff does not log keys however, it will monitor the action provided via the mouse and keyboard, giving companies a calculation of just how active the worker is. This info all winds up around the Hubstaff dashboard in the Activity tab. This is where you can then select a user from the drop-down menu to view their screenshots connected with activity data.
If it comes to application and URL tracking, Hubstaff goes beyond simply tracking time to learn what sites and apps a worker opened or visited and how long they had been there. The Reports section may subsequently run custom questions on vectors like program usage mapped against time and activity. Hubstaff incorporates with job and task management tools such as Asana and Trello to filter reports from specific projects or tasks to track productivity.
1 unique employee tracking feature offered is GPS location monitoring through Hubstaff’s mobile program. While the mobile app can not take screenshots or capture mobile app and website activity, it lets you monitor and log place for workers working in the field. While the thickness of tracking data and surveillance features can’t measure up to a grid application for example Teramind, our Editors’ Choice for employee tracking, Hubstaff includes a useful selection of attributes for employers that want a little more oversight. Keep Hubstaff Counter Showing Windows
Hubstaff is an easy-to-administer, feature-rich, time tracking tool. If you’re diligent about monitoring employee behaviour while on the clock, then there’s no better program available than Hubstaff. You’ll have the ability to log screenshots, monitor keystroke volume, and route movements via GPS tracking.
Regrettably, if you’re trying to find a platform that goes the extra mile to enable customization, atypical information entry, or even a more advanced reporting arrangement, then Hubstaff will not be right for you. Additionally, should you choose another system, your employees will thank you for not requiring them to download a secondary program for monitoring time–especially once you consider that every other instrument we reviewed makes this possible within the confines of their online UI. Keep Hubstaff Counter Showing Windows